NightOwl Consulting

Accounting Assistant, Accounts Payable Specialist – Loan Vision, Bookkeeping, QuickBooks Experience

NightOwl Consulting

full-time

Posted on:

Location Type: Remote

Location: Philippines

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Salary

💰 ₱30,000 - ₱50,000 per month

Job Level

Junior

About the role

  • Receive, review, verify, and reconcile vendor invoices for accuracy and proper approval.
  • Perform three-way matching between invoices, purchase orders, and receipts.
  • Code invoices to the general ledger and appropriate cost centers.
  • Prepare and process vendor and employee payments, including ACH, check, and wire payments.
  • Calculate and process commissions as required.
  • Assist with payment runs and post-payment review.
  • Set up new vendors, utility accounts, and recurring payments.
  • Reconcile vendor accounts, credit card statements, and expense reports on a monthly basis.
  • Maintain accounting ledgers and verify account transactions.
  • Assist with month-end closing activities, including accruals, reconciliations, and financial reporting.
  • Research discrepancies and prepare adjusting entries as needed.
  • Support biweekly payroll processing.
  • Review and reconcile employee expense reports and ensure proper documentation is maintained.
  • Manage the accounts payable inbox, responding to inquiries in a timely and professional manner.
  • Work directly with vendors and internal teams to resolve invoice discrepancies or payment issues.
  • Escalate issues requiring support to the Assistant Controller as appropriate.
  • Maintain accurate, organized, and auditable AP and accounting documentation.
  • Save, sort, and audit receipts and supporting documents.
  • Assist with compliance requirements, including 1099 preparation and reporting.
  • Compile basic financial, accounting, and audit-related reports as requested.
  • Participate in special projects and perform other duties as assigned by the accounting team.

Requirements

  • Associate’s degree in Accounting or a related field, or equivalent combination of education and experience.
  • 1–3 years of experience in Accounts Payable or accounting support roles (mortgage or loan industry experience preferred).
  • Proficiency in QuickBooks Desktop/Enterprise.
  • Experience with Loan Vision preferred.
  • Strong Microsoft Excel skills, including data entry, formulas, sorting, and basic reporting.
  • Experience with invoicing, billing workflows, and sales order entry.
  • Strong attention to detail and ability to maintain accurate financial records.
  • Ability to manage email inboxes, digital filing systems, and virtual documentation.
Benefits
  • Above market salary
  • HMO on Day 1 for principal and two dependents
  • Government-mandated benefits
  • Performance-based Incentives
  • Quarterly Company Events
  • 1,000 PHP De Minimis
  • Equipment and software provided
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableinvoice reconciliationthree-way matchinggeneral ledger codingpayment processingcommission calculationmonth-end closingfinancial reportingexpense report review1099 preparation
Soft Skills
attention to detailorganizational skillscommunication skillsproblem-solvingtime managementprofessionalismcollaborationinquiry response
Certifications
Associate’s degree in Accounting