Own and drive complex, cross-functional projects from inception to completion, particularly those related to the People Organization
Analyze current operational workflows, identifying inefficiencies and implementing strategic solutions to streamline processes and optimize executive time and focus
Coordinate and manage project-related communications, status updates, and expectations across internal teams, executive leadership, and external partners
Design and lead effective project check-ins, steering committee meetings, and leadership operational reviews, ensuring clear agendas, decisive outcomes, and documented action items
Develop and maintain dashboards or tracking tools to monitor project progress, key performance indicators (KPIs), and overall operational health
Act as a primary filter and organizer for the CPO and People Organization’s Strategic Projects and Change Management Leader, prioritizing tasks, emails, and meetings to ensure executive focus aligns with strategic organizational goals
Manage intricate and dynamic calendars across multiple time zones, including scheduling high-stakes internal and external meetings, and coordinating detailed domestic and international travel arrangements
Prepare comprehensive meeting materials, presentations, and pre-reads (e.g., Board decks, QBR materials, executive summaries)
Attend key meetings to capture action items, ensure timely follow-up, and track accountability across teams
Draft, edit, and proofread high-level communications, including internal announcements, executive summaries, and external correspondence on behalf of the supported executives
Process and reconcile expense reports, manage departmental invoices, and track budgets for specific executive-led initiatives
Organize and execute internal team events, offsites, and morale-building activities for the executives' teams

Requirements

2-5 years of experience in project management and executive assistance
Project Management Certification (preferred): PMP, CAPM, or equivalent certification or demonstrated experience with project management methodologies (Agile, Waterfall, etc.)
Exceptional organizational and time management skills, with a proven ability to manage multiple priorities simultaneously in a fast-paced environment
Outstanding written and verbal communication skills; comfortable drafting executive-level communications and delivering clear, concise project updates
Proven ability to handle confidential information with the utmost discretion and integrity
Advanced proficiency with Google Workspace, Project Management Software (SmartSheet)
Ability to anticipate executive needs and proactively identify potential roadblocks or opportunities, translating high-level strategy into executable plans

Benefits

health & wellness plans
401(k) retirement coupled with a Nielsen match
generous paid time off
company provided car for those who qualify
discretionary incentive/bonus

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

project managementstrategic solutionsoperational workflowskey performance indicatorsexpense report processingbudget trackingcalendar managementmeeting preparationcommunication draftingevent organization

Soft Skills

organizational skillstime managementwritten communicationverbal communicationdiscretionintegrityproactive problem solvingmulti-taskingattention to detailleadership

Certifications

PMPCAPMproject management certification