NewSchools

Manager, Grantmaking Operations

NewSchools

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $110,000 - $130,000 per year

About the role

  • Lead cross-functional collaboration and team enablement
  • Manage and coordinate NewSchools’ full application and grantmaking cycle, including designing and managing clear workplans, timelines, decision points, and milestones to ensure a coherent, effective, and efficient funding process
  • Effectively convene and lead a cross-functional working group across Investment Teams, Operations, Finance, and Communications
  • Facilitate regular check-ins and reflection points to surface risks and resolve challenges throughout the funding process
  • Lead continuous improvement of grantmaking operations through after-action reviews, data-informed decision-making, and thoughtful change management that supports teams through evolving processes
  • Ensure our grantmaking cycle and processes reflect our core values and priorities.
  • Design and deliver a strategy-aligned, high-quality applicant and grantee experience
  • Partner closely with investment team members and key stakeholders to design and launch a strategy-aligned application that surfaces high-quality ideas
  • Collaborate with key team members to develop, test, and launch applications within Salesforce, ensuring functionality, clarity, and data integrity
  • Lead the development of clear application guidance, selection criteria, and internal decision supports to enable consistent, rigorous, and quality review and selection of ideas
  • Design and manage a transparent, fair and efficient applicant experience, including the development of support materials, communications, FAQs, webinars, and office hours in partnership with Communications team
  • Serve as a responsive, trusted resource for applicants and grantees, providing hands-on support throughout the application and award process, including technical troubleshooting and clear guidance
  • Enable clean grantmaking execution, compliance, and trustworthy Data
  • Serve as the process owner for grantmaking operations, strengthening systems, workflows, and feedback loops to improve effectiveness, efficiency, and user experience over time
  • Partner with investment teams to translate grant objectives, conditions, and milestones into clear, accurate, and compliant grant agreements, exercising strong judgment
  • Ensure grants are executed efficiently and in alignment with financial, legal, and board requirements, balancing rigor with efficiency and strong attention to detail
  • Act as a steward of high-quality grant data in Salesforce, holding a high bar for accuracy, completeness, and consistency while supporting teams to meet that bar
  • Contribute to timely, reliable reporting and data readiness that enables sound decision-making, accountability, and organizational learning
  • Develop strong training and capacity building materials to ensure the accurate completion of grantmaking operations across staff.

Requirements

  • Minimum of 5 years of experience in grant operations, project management, and/or leading cross-functional collaboration
  • Proficiency in Salesforce (preferred) or CRM grantmaking system (required)
  • Proficiency in Google Sheets and/or Excel (required)
Benefits
  • A competitive compensation package including base salary, performance bonus, and complete benefits
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
grant operationsproject managementdata-informed decision-makingchange managementapplication designselection criteria developmentdata integrityreportingtraining materials developmenttechnical troubleshooting
Soft Skills
cross-functional collaborationteam enablementcommunicationproblem-solvingattention to detailstakeholder engagementfacilitationstrategic thinkingadaptabilityleadership