Executive Assistant
Newfire Global Partners
full-time
Posted on:
Location Type: Hybrid
Location: Boston • Massachusetts • United States
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Salary
💰 $85,000 - $110,000 per year
About the role
- Manage complex calendars for the CEO and C-suite — coordinating across time zones, priorities, and stakeholders with precision and proactive judgment about how executive time is best used
- Own end-to-end travel logistics for executives, including domestic and international itineraries, ground transportation, accommodations, and contingency planning when things change
- Serve as the primary point of contact for internal and external parties seeking time with or information from the executive team — triaging, prioritizing, and responding on behalf of leaders as appropriate
- Coordinate and support board meetings, investor updates, all-hands sessions, and executive offsites — managing logistics, materials, and follow-through from start to finish
- Track and manage executive action items, follow-ups, and commitments, ensuring nothing falls through the cracks in a high-velocity environment
- Process expense reports on behalf of executives, maintaining accurate records and ensuring timely approvals
- Support special projects and strategic initiatives as directed by the Senior Director of Business Operations, stepping in wherever organizational capacity is needed
- Handle highly confidential information — personnel matters, board communications, investor materials, financial data — with complete discretion at all times
- Help shape and maintain a professional, high-functioning executive office environment that reflects Care Lumen’s culture and values
Requirements
- 5+ years of executive assistant or senior administrative experience, with at least 2 years supporting a C-suite leader or equivalent in a fast-paced, high-growth, or technology company
- Proven ability to manage complex, multi-executive calendars and competing priorities across time zones without dropping the ball
- Exceptional organizational skills and meticulous attention to detail — you catch what others miss and build systems that keep things running smoothly
- Strong written and verbal communication skills able to draft professional correspondence, summarize complex information, and communicate on behalf of executives with confidence and accuracy
- High emotional intelligence and interpersonal polish able to build relationships across all levels of an organization and represent leadership with professionalism in every interaction
- Sound judgment and the confidence to make decisions independently in ambiguous or time-sensitive situations, and to know when to escalate
- Absolute discretion and trustworthiness in handling confidential or sensitive information
- Proficiency with modern productivity and collaboration tools: Microsoft 365, Notion, Slack, and expense management platforms
- Ability to work in a hybrid environment and be present in the Boston area as needed for leadership meetings, events, and company touchpoints
Benefits
- Remote-first environment with company provided computer
- Thirteen paid holidays per year (average)
- Medical, dental and vision coverage with multiple levels of coverage
- HSA, FSA and Dependent Care accounts
- Short-term and Long-term disability
- Life and accidental death insurance
- Discounted voluntary benefits, such as additional life insurance
- Employee Assistance Program
- Paid Parental Leave
- Flexible vacation time
- 401(k) with employer matching and immediate vesting
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel logisticsexpense reportingproject supportaction item trackingconfidential information handlingmulti-executive supportsystem buildingdecision making
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationemotional intelligenceinterpersonal skillsjudgmentdiscretionprofessionalism