New Engen, Inc.

Creative Operations Coordinator – Temporary

New Engen, Inc.

contract

Posted on:

Location Type: Remote

Location: Remote • California, Colorado, Florida, Illinois, Missouri, Montana, Nevada, New Jersey, New York, North Carolina, Oregon, Pennsylvania, South Carolina, Tennessee, Texas, Virginia, Washington, Wisconsin • 🇺🇸 United States

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Salary

💰 $28 per hour

Job Level

JuniorMid-Level

About the role

  • Lead new client onboarding logistics — staffing project teams, scheduling internal and external kick-off calls, and making sure client products and assets get where they need to go.
  • Partner with Producers and Account Managers to track timelines, deliverables, and resourcing across multiple projects.
  • Coordinate cross-functional communication between creative, strategy, and client teams to keep projects on track and organized.
  • Manage project documentation, schedules, and status updates so teams always know what’s next.
  • Support with operational workflows — from asset tracking to vendor coordination — to keep Donut projects running like clockwork.
  • Partner with department leads on large-scale, cross-functional initiatives that span creative, strategy, and operations.
  • Using project management tools like Asana to help plan, track, and optimize these cross-functional initiatives.
  • Help audit, build, and improve Donut’s internal reporting systems
  • Lead monthly reporting processes, including production expense tracking, client invoicing (AR), and contractor invoicing.
  • Own key operational workflows such as platform onboarding/offboarding, seat audits, and asset tracking.
  • Maintain clean documentation, schedules, and updates so stakeholders always know what’s next.
  • Lead new client onboarding logistics — from staffing project teams to scheduling kickoffs and ensuring assets are received and organized.
  • Jump in where needed to help the team stay agile, efficient, and ahead of deadlines.

Requirements

  • 1–2 years of experience in project coordination, production, or creative operations (agency or in-house studio experience a plus).
  • Strong organizational and time-management skills — you can juggle multiple priorities without dropping the ball.
  • Comfortable working in project management tools (Asana, Monday.com, or similar).
  • Proficiency with Google Workspace (Docs, Sheets, Slides) and general comfort navigating new platforms and tools.
  • Clear, confident communicator — both written and verbal.
  • A collaborative, solutions-oriented mindset — you enjoy bringing order to creative chaos.
  • A proactive mindset — you don’t wait to be told what to do, you identify the next step and go
  • Passion for creative production, content, and helping teams do their best work
Benefits
  • Laptop (choice of Mac or PC) & office equipment provided
  • Remote/Flex day schedule
  • Laid back office environment
  • The coolest team ;)
  • Fun company events & off-sites

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project coordinationproductioncreative operationsasset trackingvendor coordinationreporting systemsproduction expense trackingclient invoicingcontractor invoicingscheduling
Soft skills
organizational skillstime-management skillsclear communicationcollaborative mindsetsolutions-oriented mindsetproactive mindsetability to juggle multiple prioritiesagilityefficiencyattention to detail