Paralegal

• Support subsidiary governance, corporate filings, securities compliance, regulatory documentation, and strategic transactions
• Draft and maintain governance materials: board and committee resolutions, consents, agendas, organization charts, and minutes
• Prepare board and committee meeting materials; coordinate governance calendars and filing deadlines
• Coordinate annual shareholder meeting and proxy process; prepare D&O questionnaires, board evaluations, draft resolutions, and logistics
• Manage development and submission of proxy statement and related SEC filings; compile officer/director bios and beneficial ownership disclosures
• Oversee communications with proxy service providers, transfer agents, and regulatory entities
• Prepare shareholder meeting materials and coordinate vote tabulation and results reporting
• Coordinate and file Form 8-Ks and prepare/file SEC reports (Forms 3, 4, 5, 10-K, 10-Q, 8-K); monitor Section 16 compliance
• Maintain records of directors and officers in compliance with Nasdaq listing requirements
• Oversee lifecycle of U.S. and international subsidiaries: formation, restructuring, dissolution
• Prepare and file entity formation documents, DBAs, qualifications, annual reports, and certifications
• Coordinate execution, notarization, and legalization of global documents, including apostilles and certified copies
• Support M&A and financing transactions: due diligence, closing logistics, post-closing documentation
• Draft corporate documents: officer certificates, intercompany agreements, powers of attorney
• Maintain data rooms, track legal deliverables, and manage regulatory compliance
• Collaborate on audits, equity actions, and legal aspects of business initiatives
• Triage and manage corporate legal requests using LawVu; ensure workstream visibility and deadlines
• Manage legal platforms (BoardVantage, Traact, Workiva) and maintain accurate entity compliance data
• Generate reports on entity portfolio and legal metrics; leverage AI-enabled legal tools to streamline workflows
• Oversee registered agent relationships, legal invoicing, budget planning, vendor coordination, and maintain templates, SOPs, and trackers

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