AP/AR Specialist
Neighborhood House
full-time
Posted on:
Location Type: Office
Location: Portland • Oregon • United States
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Salary
💰 $51,853 - $57,614 per year
About the role
- Ensure accurate and timely processing of vendor invoices
- Prepare weekly check and electronic payment runs and obtain required approvals and signatures
- Obtain and maintain W-9 forms from vendors
- Process and file annual 1099 forms in compliance with IRS regulations
- Reconcile AP transactions with the general ledger each month
- Reconcile credit card transactions, ensuring proper coding and approvals
- Provide regular training and assistance to staff on expense management, timely data processing of expenses, and coding practices
- Act as primary backup on accounts receivable and payroll processing as needed
- Prepare billing statements for our after-school program and specific grants/contracts
- Perform monthly bank and account reconciliations
- Maintain accurate and organized financial records and documentation
- Prepare and process weekly bank deposits
- Log cash receipts and ensure timely and accurate posting to accounts
- Prepare and track grant and contract billings in accordance with funding agreements
- Prepare documentation and schedules for audits and support auditors as needed
Requirements
- Associate’s or Bachelor’s degree in Accounting, Finance, or related field, or equivalent experience
- Minimum 2 years of experience with general accounting, accounts payable, or bookkeeping, preferably in a nonprofit organization
- Knowledge of accounting principles, fund accounting, general ledger entries, bank reconciliations, and grant tracking
- Proficiency with accounting software (e.g., QuickBooks, Blackbaud, Sage Intacct)
- Intermediate to advanced spreadsheet skills, especially Excel
- Strong customer service skills
Benefits
- Generous PTO and 12 paid holidays
- Affordable health insurance with 95% of the cost paid by NH
- 403b retirement plan
- Company-paid life insurance
- Voluntary life, long-term disability, accident, and critical illness insurance
- Flexible Spending Account (FSA)
- Employee Assistance Program (EAP) with free counseling
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
accounts payablegeneral accountingbookkeepingbank reconciliationsgrant trackingfinancial record maintenanceW-9 processing1099 processingexpense managementcoding practices
Soft Skills
customer servicetrainingassistanceorganizational skillstimely data processing
Certifications
Associate’s degreeBachelor’s degree