Nebius Group

Executive Assistant, Head of Talent & Total Rewards

Nebius Group

full-time

Posted on:

Location Type: Remote

Location: United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $185,000 - $221,000 per year

Job Level

Lead

About the role

  • Manage the VP’s calendar and schedule across multiple stakeholders and time zones.
  • Coordinate internal and external meetings, including leadership and board preparation.
  • Prepare agendas, briefing materials, and presentations.
  • Track action items and follow-ups to ensure deadlines are met.
  • Arrange travel and manage expense reports.
  • Handle sensitive information with discretion.
  • Coordinate logistics for performance reviews, talent review meetings, and compensation cycles.
  • Organize and maintain documentation such as org charts, job descriptions, and policy materials.
  • Track timelines and milestones for key initiatives, including annual compensation planning and engagement programs.
  • Support coordination with HR, Finance, Legal, and leadership teams.
  • Compile and format HR data for dashboards and leadership updates.
  • Prepare executive-level presentations and reports.
  • Maintain trackers for hiring plans, workforce planning, and organizational updates.
  • Act as the primary coordination point for internal stakeholders engaging with the VP.
  • Manage team communications and updates.
  • Organize offsites, planning sessions, and leadership meetings.
  • Support onboarding for new HR team members, including system access and scheduling.

Requirements

  • 6-10 years of experience supporting senior executives, ideally in HR, Talent, or Rewards operations.
  • Proven ability to handle confidential and sensitive information.
  • Strong organizational and calendar management skills.
  • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook).
  • Experience with HR systems and collaboration tools.
  • Strong judgment, discretion, and ability to operate in high-trust environments.
  • Ability to manage multiple priorities in a fast-paced environment.
Benefits
  • Health insurance: 100% company-paid medical, dental, and vision coverage for employees and families.
  • 401(k) plan: Up to 4% company match with immediate vesting.
  • Parental leave: 20 weeks paid for primary caregivers, 12 weeks for secondary caregivers.
  • Remote work reimbursement: Up to $85/month for mobile and internet.
  • Disability & life insurance: Company-paid short-term, long-term and life insurance coverage.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementagenda preparationbriefing materials preparationpresentation preparationexpense report managementHR data compilationworkforce planningorganizational documentation managementsensitive information handlingaction item tracking
Soft Skills
organizational skillsdiscretionjudgmentcommunicationability to manage multiple prioritiescoordinationattention to detailtime managementcollaborationleadership support