Naturida GmbH

Executive Assistant, E‑commerce

Naturida GmbH

part-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • We are looking for a reliable freelance Executive Assistant (m/f/d) to provide operational support to our executive management and the team
  • Support with day-to-day operations, bringing structure to administrative routines and handling classic assistant and organizational tasks
  • Scheduling, calendar and travel planning for executive management
  • Preparation, coordination and follow-up of meetings
  • Maintaining, organizing and prioritizing email communication
  • Coordination with internal and external stakeholders
  • Ensuring a smooth day-to-day organizational workflow
  • Organization & administration
  • Support with administrative tasks and recurring processes
  • Management, filing and maintenance of documents and records
  • Coordination of external service providers according to clear guidelines
  • General organizational support in operational business
  • Management and oversight of multiple email inboxes, including prioritization, initial qualification and forwarding to the appropriate departments
  • Support in planning and organizing team workations, offsites and internal events
  • Coordination of travel, accommodation and logistics according to brief

Requirements

  • Several years of experience as an assistant (e.g., Personal, Executive or Team Assistant)
  • Structured, reliable and very meticulous working style
  • Strong organizational skills and clear communication
  • Commitment, discretion and professional handling of sensitive information
  • Confident use of digital tools (calendar, email, collaboration tools)
  • Fluent German, good English skills
  • Experience working as a freelancer
  • Experience with remote collaboration and working in distributed teams
  • Experience in a startup or scale-up environment is a plus
Benefits
  • Freelance project with an initial duration of 3 months
  • Compensation billed on an hourly rate basis
  • Fully remote — location-independent collaboration
  • Flexible working hours by agreement
  • Close collaboration with executive management and the team
  • Clear responsibilities, short decision-making paths and pragmatic cooperation
  • Option to extend the project by mutual agreement
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementtravel planningmeeting coordinationemail managementdocument managementevent planninglogistics coordinationremote collaborationfreelance experience
Soft Skills
organizational skillscommunicationreliabilitymeticulousnesscommitmentdiscretionprofessionalismteamworkprioritizationcoordination