Naturida GmbH

Personal / Executive Assistant – E‑commerce Startup

Naturida GmbH

full-time

Posted on:

Location Type: Hybrid

Location: Berlin • Germany

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Job Level

Junior

About the role

  • Personal & Executive assistance.
  • Comprehensive scheduling, calendar and travel planning for the executive management.
  • Preparation, follow-up and coordination of meetings, including action-item tracking.
  • Structuring and prioritizing email communication.
  • Ensuring focus time and smooth alignment with stakeholders.
  • Office & organizational management.
  • Organizing and optimizing administrative workflows.
  • Managing documents, contracts and office processes.
  • Coordinating external service providers and ensuring a functional office setup.
  • Supporting and independently executing selected projects (e.g., admin, HR, organization).
  • Assisting with internal events, meetings and special tasks.
  • Supporting management on strategic topics.

Requirements

  • Several years of experience as a Personal Assistant / Executive Assistant, ideally in a startup or scale-up environment.
  • Structured, reliable working style with high quality standards.
  • Strong communication skills at all levels.
  • Proactivity & initiative — you anticipate what is needed.
  • Discretion & trustworthiness when handling sensitive information.
  • Analytical and strategic thinking.
  • Resilience & ability to multitask in a dynamic environment.
  • Digital affinity (tools, processes, automation).
  • Fluent German and very good English skills.
Benefits
  • Work & Travel: Work up to 30 days per year from elsewhere in the EU — freedom and flexibility in balance.
  • Financial security: We cover 100% of the employer contribution to the company pension scheme.
  • Health & balance: Benefit from an EGYM Wellpass membership for only €25/month — for fitness, health and mental wellbeing.
  • Employee discounts: Exclusive savings on our own brands and products.
  • Development: Annual training budget to support your professional and personal growth.
  • Work environment: Remote from Berlin with the possibility of occasional on-site presence.
  • Culture: We live a modern, values-oriented company culture with significant autonomy, short decision-making paths and a true hands-on mentality.
  • Team spirit: Regular offsites & team events that provide space for exchange, fun and shared growth.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Soft skills
personal assistanceexecutive assistancestructured working stylereliable working stylestrong communication skillsproactivitydiscretionanalytical thinkingstrategic thinkingresilience