Mysten Labs

Senior Recruiting Operations Specialist

Mysten Labs

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $148,000 - $185,000 per year

Job Level

Senior

About the role

  • Own the end-to-end candidate experience across all stages of the hiring lifecycle, from the first interview to the offer stages
  • Design and continuously improve candidate-facing touchpoints including interview scheduling, prep materials, communications, and follow-ups
  • Act as the single-threaded IC owner for candidate experience standards, ensuring consistency, clarity, and professionalism across teams and roles
  • Identify friction points in the candidate journey and implement process or tooling improvements to reduce drop-off and improve satisfaction
  • Independently manage high-volume and high-complexity interview coordination, including multi-panel, cross-functional, and executive interviews across time zones
  • Anticipate scheduling challenges and proactively solve for interviewer availability, candidate constraints, and timeline risks
  • Manage candidate logistics such as NDAs, interview confirmations, travel coordination (when applicable), and real-time issue resolution
  • Ensure interviews run smoothly and on time, acting as a reliable point of contact for both candidates and internal teams
  • Implement mechanisms to measure candidate experience (e.g., surveys, response times, drop-off analysis)
  • Track and analyze candidate experience metrics in partnership with recruiters
  • Use insights and feedback to inform process improvements and candidate communication standards
  • Ensure consistency and high quality across recruiting processes while adapting to different teams’ needs
  • Serve as the primary IC owner and expert for Ashby
  • Configure and maintain pipelines, interview plans, scorecards, automations, and reporting
  • Partner with recruiters to optimize workflows and ensure data accuracy and system hygiene
  • Troubleshoot ATS issues and act as the first line of support for the recruiting team
  • Produce regular recruiting reports and dashboards (time-to-hire, funnel conversion, interviewer load, etc.)
  • Maintain clean and reliable recruiting data
  • Surface insights that help recruiters and leaders make better hiring decisions
  • Support ad-hoc analysis requests related to hiring performance and planning
  • Help implement and manage AI-powered tools and automations across recruiting workflows
  • Experiment with tools that improve scheduling efficiency, candidate experience, and recruiter productivity
  • Partner with recruiters to responsibly incorporate AI into daily workflows
  • Contribute as a hands-on IC to recruiting projects such as onboarding improvements, documentation, and tooling rollouts
  • Partner cross-functionally with People Ops, Finance, Legal, and leadership assistants on hiring workflows

Requirements

  • 4+ years of experience in recruiting coordination, recruiting operations, HR operations, or a similar role
  • Strong interest in Recruiting Operations as a long-term career path
  • Highly organized with exceptional attention to detail
  • Comfortable managing multiple priorities in a fast-moving environment
  • Strong systems and process mindset with the ability to execute independently
  • Experience working with an ATS (Ashby strongly preferred)
  • Analytical and comfortable working with recruiting data and reports
  • Clear, professional communicator (written and verbal)
  • Curious about technology and excited by AI and automation in recruiting
  • Collaborative, approachable, and service-oriented
Benefits
  • Comprehensive health insurance including medical, dental, and vision covered for you and your dependents; including Tax Savings Benefits such as HSAs and FSAs.
  • 18 weeks of paid Parental Leave
  • Complimentary access to wellbeing programs, such as family planning support, gender affirming care, and hormone replacement therapy as well as physical fitness/nutrition apps. We also provide mental health support and counseling and EAP (Employee Assistance Program) for financial/legal assistance, home life referrals, and more
  • Short Term and Long Term Disability coverage as well as Life Insurance and Accident Insurance, and other coverage options.
  • Traveler Insurance
  • 401(k)
  • Complimentary privacy protection service
  • Wellness stipend
  • Flexible paid time off and 11 paid holidays per year
  • Team offsites and annual all-company retreat

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
recruiting coordinationrecruiting operationsHR operationsdata analysisprocess improvementinterview schedulingcandidate experience metricsAI-powered toolsautomationreporting
Soft skills
highly organizedattention to detailmulti-priority managementsystems mindsetindependent executionclear communicationcollaborativeapproachableservice-orientedcuriosity about technology