Junior People Operations
My Favourite Spot
full-time
Posted on:
Location Type: Hybrid
Location: Vila Nova de Gaia • Portugal
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Job Level
About the role
- Serve as the first point of contact for administrative and operational HR matters for employees and partners
- Ensure the efficient execution of internal processes and support day-to-day HR operations
- Maintain accurate people data, ensuring compliance with internal policies and labor regulations
- Support payroll activities
- Assist the People Operations team in maintaining and updating operational guidelines and internal procedures, proactively identifying opportunities for process improvement
- Organize, maintain, and ensure the accuracy of employee records and personnel documentation
- Update and manage internal HR databases (e.g., vacation balances, absences, leaves of absence)
- Prepare HR documentation, including employment contracts, amendments, and other materials related to new hires and employee lifecycle events
- Support communication and coordination with external partners, such as insurance providers and other HR vendors
- Assist with payroll processing by ensuring HR systems are updated with relevant employee information (e.g., sick leave, parental leave, unpaid leave)
- Support ticket management on our service desk
- Provide administrative support across recruitment and onboarding processes.
Requirements
- Degree in Human Resources, Management, Business Administration, or a related field
- Minimum of 1 year of professional experience in People Operations, Human Resources Administration, or similar roles
- Good user-level knowledge of Microsoft Office tools (Excel, Word, PowerPoint)
- Experience with Human Resources management software; knowledge of Primavera is a plus
- Knowledge of labor legislation and HR administrative practices
- Strong attention to detail, sense of responsibility, and ability to maintain confidentiality
- Excellent organizational and time management skills, with the ability to manage multiple priorities
- Proactive mindset with the ability to suggest improvements and support continuous process optimization
- Ability to adapt to a dynamic, fast-paced, multitasking environment
- Excellent written and verbal communication skills in Portuguese and English.
Benefits
- Competitive salary based on experience and expertise
- Annual performance-based bonus
- AdvanceCare health insurance
- 24 days of annual leave (including your birthday off)
- Hybrid working model
- Travel perks at net rates
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
Human Resources managementpayroll processingemployee record managementHR documentation preparationdata complianceprocess improvementlabor legislation knowledgeMicrosoft Office (Excel, Word, PowerPoint)HR administrative practicesPrimavera
Soft skills
attention to detailsense of responsibilityconfidentialityorganizational skillstime managementproactive mindsetadaptabilitymultitaskingwritten communicationverbal communication