Monitor Ramp daily for new card transactions, bill pay submissions, and incoming invoices.
Review, code, and document vendor invoices within Ramp to ensure accuracy and completeness.
Confirm receipt matching and compliance for card transactions before syncing to NetSuite.
Prepare transactions for weekly syncs with NetSuite after final review and approvals.
Follow up with GMs and approvers to ensure timely coding and approvals.
Communicate outstanding issues to the finance team prior to sync.
Manage vendor communications, including obtaining W-9s, banking details, and resolving duplicate invoice issues.
Support GMs in adopting consistent weekly review habits aligned with Ramp’s upcoming real-time budgeting features.
Collaborate with the finance team to ensure coding accuracy and data completeness across all locations.
Ensure proper coding of expenses across categories (rent, utilities, supplies, travel, etc.).
Address urgent and same-day requests promptly to support business continuity.
Maintain organized records of invoices, receipts, and approvals for audit readiness.
Assist with preparing reports and reconciliations as required by the accounting team.

Requirements

1–3 years of experience in Accounts Payable, Accounting, or related finance role.
Strong working knowledge of AP software systems; prior experience with Ramp or similar platforms preferred.
Familiarity with ERP/accounting systems such as NetSuite a plus.
Excellent organizational skills with the ability to manage high email volume and competing priorities.
Strong written and verbal communication skills for effective vendor and internal stakeholder interaction.
High attention to detail with an ongoing commitment to accuracy and timeliness.
Experience in hospitality, retail, or multi-location businesses.
Knowledge of expense categorization, invoice compliance, and AP best practices.
Intermediate Excel/Google Sheets skills for reporting and reconciliation support.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Accounts Payableinvoice complianceexpense categorizationreportingreconciliationExcelGoogle SheetsAP software systemsNetSuiteRamp

Soft Skills

organizational skillscommunication skillsattention to detailtime managementvendor managementcollaborationproblem-solvingadaptabilityprioritizationaccuracy