Executive Assistant
MRC | Merchant Risk Council
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Manage complex executive calendars across time zones
- Draft and format correspondence and meeting materials
- Support internal leadership coordination and scheduling
- Track follow-ups and action items from leadership meetings
- Coordinate domestic and international travel
- Prepare and reconcile expense reports
- Maintain organized records of board documentation
- Coordinate board and committee meeting invites
- Prepare and distribute board materials
- Draft board meeting minutes
- Support board logistics and documentation tracking
- Maintain tracking and documentation for approved cross-functional work to ensure clarity on status, decisions, and next steps
- Coordinate meeting logistics and follow-up across teams to support timely progress
- Monitor timelines and flag potential conflicts, delays, or delivery risks to the Senior Manager, Operations and Governance
- Assist with operational coordination and preparation ahead of major conferences, summits, and programs
- Assist with staff travel coordination and provide general administrative support as needed
Requirements
- 5+ years of experience supporting senior executives
- Experience managing calendars and travel across multiple time zones
- Strong written communication and formatting skills
- Exceptional organization and attention to detail
- Comfortable handling confidential information
- Ability to prioritize and adjust in a dynamic environment
- Preferred: Background in a nonprofit, association, or membership organization
- Experience supporting board operations
- Proficiency with Concur or similar expense management systems
- Familiarity with OnBoard or comparable board management platforms
- Working knowledge of ClickUp or similar project management tools
- Strong command of Microsoft Office
- Confidence coordinating domestic and international travel
- Comfort operating in remote collaboration tools such as Slack and Zoom
Benefits
- Competitive benefits package
- Performance-based bonus
- Occasional travel to MRC conferences and team meetings.
- International safety protocols must be followed when traveling for business. Employees traveling for business purposes must be fully vaccinated to the level required for entrance into the respective state or country the business is taking place.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationexpense reportingboard operations supportdocument trackingmeeting logistics coordinationwritten communicationattention to detailconfidential information handlingproject management
Soft Skills
organizationprioritizationadaptabilitycommunicationconflict resolutiontime managementcollaborationproblem-solvingleadership supportdynamic environment adjustment