Mozilla

Senior Executive Assistant

Mozilla

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $85,000 - $110,000 per year

Job Level

Senior

About the role

  • Act as a connective layer across executive priorities, teams, and information, helping ensure initiatives move forward with clarity, alignment, and follow-through.
  • Manage and optimize information flow between executive leadership, their teams, external partners, and across the broader Mozilla ecosystem, ensuring communication is clear, timely, professional, and aligned with executive priorities.
  • Balance and prioritize the competing demands of two Managing Directors, proactively managing trade-offs, sequencing priorities, and ensuring alignment across executive schedules and commitments.
  • Support complex, cross-functional initiatives through project coordination, research, preparation of briefs and materials, and tracking action items.
  • Lead end-to-end planning and coordination of Board, senior leadership, and other key meetings, including materials preparation, logistics, follow-up, and action tracking to ensure a professional and well-executed experience.
  • Work closely with Legal, HR, Finance, and other partners to support governance, planning, onboarding, and organizational coordination.
  • Own and manage complex administrative and operational support, including executive calendar strategy, multi–time zone scheduling, domestic and international travel coordination, expense reporting, and executive logistics.
  • Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.
  • Support planning and logistics for offsites, work weeks, and other key gatherings.
  • Build strong, trust-based relationships across the organization to support collaboration and execution.

Requirements

  • 8-10 years of experience providing senior-level executive support in a technology or multi-location organization, supporting one or more senior executives and operating with a high degree of autonomy.
  • Experience supporting Board and senior leadership meetings, including end-to-end coordination.
  • A demonstrated ability to anticipate needs, take initiative, and operate independently with sound judgment.
  • Exceptional organizational skills and attention to detail, with the ability to manage competing and shifting priorities.
  • Proven ability to steward highly sensitive and confidential information with discretion, professionalism, and integrity.
  • Strong written and verbal communication skills, including experience preparing or editing materials, summaries, or briefing documents for senior stakeholders.
  • Proficiency with Google Workspace and collaboration tools, with a mindset toward improving efficiency and processes.
  • Comfort working in a remote, asynchronous, globally distributed environment across multiple time zones.
  • Experience supporting global teams, with awareness of different cultural working styles.
  • Adaptability and resilience in a fast-paced environment, with a thoughtful, solutions-oriented approach.
Benefits
  • Fully remote work & schedule flexibility
  • Latest Laptop
  • Discretionary Annual Bonus Program
  • Monthly Remote Work Stipend
  • Annual Professional Development Stipend
  • Access to Udemy Learning Platform
  • Industry Conferences
  • Company All Hands
  • 24 days PTO per year (prorated)
  • Your Birthday
  • Year-end Company Shutdown
  • 9 Wellbeing Days
  • Public Holidays
  • Other Paid Leave
  • Quarterly Wellbeing Stipend for Personal / Family Activities
  • 401(k) Pension Contributions
  • Health, Dental, & Vision Insurance
  • Disability Insurance
  • Life Insurance
  • Employee Assistance Program
  • Paid Parental Leave
  • Paid Sick Days
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
executive supportproject coordinationcalendar managementexpense reportinglogistics coordinationmeeting preparationaction trackingconfidential information managementmulti-time zone schedulingresearch
Soft Skills
organizational skillsattention to detailinitiativesound judgmentdiscretionprofessionalismcommunication skillsadaptabilityresiliencerelationship building