Move Concierge

Manager

• Manage daily office operations to ensure a clean, organized, safe, and welcoming environment
• Serve as primary liaison with building management and vendors
• Coordinate facilities maintenance, office repairs, work orders, and workplace safety/emergency preparedness
• Oversee office seating charts, workstations, meeting spaces, supplies, and breakroom operations
• Manage office operations budget, vendor spend, and purchasing processes with a focus on efficiency and cost effectiveness
• Coordinate shipping, receiving, shredding, and office logistics
• Coordinate onboarding and offboarding equipment and card access for onsite and remote employees
• Prepare new hire workspaces, swag bags, and onboarding materials to create an exceptional first-day experience
• Manage employee milestone recognition programs including birthdays, anniversaries, weddings, new babies, and bereavement support
• Coordinate equipment returns and access deactivation processes with professionalism and discretion
• Manage office vendors, catering, workplace services, and procurement
• Administer workplace-related accounts and systems (Amazon, rideshare platforms, answering services, etc.)
• Build strong vendor relationships while ensuring high service standards and operational efficiency
• Create, maintain, and improve workplace operational processes and documentation to support consistency and scalability
• Coordinate onsite catering and employee events that foster connection and celebrate team successes
• Coordinate remote employee travel bi-annually
• Partner cross-functionally on office activities to support a positive, high-performing, and collaborative office culture
• Manage and support the Office Coordinator to ensure smooth day-to-day office operations and a high-quality employee and visitor experience

Office Experience Manager