Bilingual Human Resources Field Coordinator
Moss & Associates (Construction)
full-time
Posted on:
Location Type: Office
Location: Okeechobee • Florida • United States
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About the role
- Act as the primary point of contact for administrative and HR-related support on job sites.
- Support Project Managers and Superintendents with various operational needs.
- Ensure timely and accurate processing of hourly team members’ timekeeping.
- Track and validate hours worked, resolve discrepancies, and assist team members with payroll-related questions.
- Support recruiters as needed with sourcing, screening, and coordinating interviews for hourly field positions.
- Build relationships with local workforce development programs, trade schools, and community partners to enhance talent pipelines and increase visibility in the community.
- Assist hourly team members with onboarding tasks, including coordinating preemployment drug testing, completing employer actions on Workday, and ensuring all necessary items are prepared for the new hire’s first day.
- Process terminations for hourly team members in the system, ensure proper documentation and compliance with best practices, and escalate any concerns or risks to the appropriate HR Business Partner.
- Support adherence to company policies, labor laws, safety regulations, and HR best practices.
- Serve as a resource for general employee inquiries and concerns, escalating complex matters to HR Business Partners as needed.
- Maintain accurate employee data and generate reports on headcount, timekeeping, and other key HR metrics.
- Support audits and reporting for programs such as IRA, MV Travelers, Warranty/MC4 claims, Commissioning, Apprenticeship, and other special initiatives.
- Manage system processes for hourly team members, including transfers, data changes, promotions, pay adjustments, hours/cost code tracking, and per diem management in Workday, TCP, and other HR systems.
- Assist with DOT applications, ensuring accuracy, completeness, and collection of required documentation.
- Manage inventory of orange vests, ensuring accurate stock levels and assisting with reordering when necessary.
Requirements
- Strong work ethics, demonstrating a high level of maturity, professionalism, and a positive attitude.
- Knowledge of Microsoft Word, Outlook, and Excel.
- Skilled in managing and balancing daily and weekly priorities to meet deadlines effectively.
- Excellent communication and follow-up skills, with the ability to clearly convey information.
- Bilingual in Spanish and/or Creole.
- Highly organized, detail-oriented, and able to work both independently and collaboratively as part of a team.
- Strong time management and problem-solving abilities, ensuring tasks are completed efficiently.
- Capable of addressing tasks and challenges with a pragmatic approach and attention to detail.
- Adaptable with a positive attitude toward changing situations and interactions on-site.
- Strong commitment to confidentiality, with the ability to protect sensitive information and an understanding of its importance.
- Associate's degree, high school diploma, or GED, or an equivalent combination of education and experience preferred.
- Construction industry experience is a plus.
- 1-2 years of administrative experience preferred.
- Ability to travel is preferred.
- Flexibility to work overtime and weekends.
Benefits
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Relocation assistance
- Vision insurance
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
timekeepingpayroll processingonboardingdata managementreport generationDOT applicationsauditingHR systems managementinventory managementadministrative support
Soft Skills
strong work ethicscommunication skillsorganizational skillstime managementproblem-solvingadaptabilityconfidentialityteam collaborationattention to detailprofessionalism
Certifications
Associate's degreehigh school diplomaGED