Montrose Environmental Group

Proposal Coordinator

Montrose Environmental Group

full-time

Posted on:

Location Type: Remote

Location: United States

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Salary

💰 $70,000 - $75,000 per year

About the role

  • Proposal Coordination and Support
  • Support the preparation and submission of proposals, qualifications, and other client deliverables for assigned stakeholders.
  • Assist with RFP and RFQ intake, organization, and scheduling.
  • Help develop proposal schedules, compliance checklists, and content outlines.
  • Coordinate inputs from subject matter experts, project managers, and technical staff.
  • Format proposals and supporting materials in Word, PowerPoint, PDF, and InDesign.
  • Support version control, file organization, and final quality checks prior to submission.
  • Assist with uploading proposals to client portals and bidding/procurement sites.
  • Content and Library Support
  • Maintain resumes, project descriptions, and past performance content.
  • Assist with updating proposal templates, boilerplate language, and graphics.
  • Help ensure proposal materials align with brand and formatting standards.
  • Support organization of proposal content in shared repositories and systems.
  • Process and Administrative Support
  • Track proposal status and deadlines to support high quality, on-time submissions.
  • Assist with proposal metric reporting as requested by leadership.
  • Support continuous improvement efforts by documenting lessons learned and feedback from submissions.
  • Conduct research of pipeline aggregator sites, and bid and proposal sourcing databases to identify suitable proposal opportunities.

Requirements

  • Bachelor's degree in English, Communications, Marketing, Business, or a related field preferred, or equivalent relevant experience
  • At least three (3) years of experience in proposal coordination, business development support, marketing, or a related role preferred
  • Proficiency in Microsoft Word, SharePoint, PowerPoint, Excel, and Adobe Acrobat is required
  • Proficiency in ClickUp, Aprimo, Salesforce, or Loopio desired
  • Internship or entry level experience in proposals, consulting, or professional services environments is a plus
  • Prior experience with public sector (municipal, state, federal) proposal responses
  • Shipley and/or APMP certifications and training are desired.
Benefits
  • Mentorship and professional development resources to advance your career
  • Direct exposure to our industry’s leading experts who are solving the world’s toughest environmental challenges
  • Access to our proposal professional development, cross-training, and mentoring programs
  • An entrepreneurial environment where you can learn, thrive and collaborate with talented colleagues
  • Opportunities to engage and contribute to our employee resource groups
  • Competitive compensation package: annual salary ranging from $70,000 to $75,000, commensurate with experience, credentials, and geography
  • Competitive medical, dental, and vision insurance coverage
  • 401k with a competitive 4% employer match
  • Progressive vacation policies, company holidays and paid parental leave benefits to ensure work/life balance
  • Access to a student loan planning tool to optimize your student loan payoff plans and compare student loan rates with lenders.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
proposal coordinationRFP managementRFQ managementcontent developmentversion controlquality checksmetric reportingresearchdocument formattingproject management
Soft Skills
organizational skillscommunication skillsattention to detailcollaborationtime managementproblem-solvingadaptabilitycontinuous improvement
Certifications
Shipley certificationAPMP certification