Administrative Assistant – Sales Department
MobilityWorks
full-time
Posted on:
Location Type: Office
Location: Sharonville • Ohio • United States
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Salary
💰 $24 - $26 per hour
About the role
- Assist the Sales and Service teams as needed with required documentation.
- Prepare Vehicle Delivery paperwork including state DMV required documentation for titling and registration purposes.
- Take all vehicle photos and uploading to SalesForce.
- Inventory tracking on all new and used vehicles.
- Helps follow up on customer service ROs including payment and WIP.
- Assist General Manager in with dealership forecasting and budgeting.
- Manage the title process and report title status in MobilityForce.
- Processes vehicle and warranty registrations.
- Answers BDC leads as they come in and distributes to sales team as necessary.
- Providing back up to sales if none are available.
- Must be accessible for BDC Sales calls / appointments on nights and weekends as needed.
- Submit for manufacturer incentives and rebates for sales team.
- Obtain finance paperwork and complete RSA and ESC contracts as appropriate.
- Manage Accounts Receivable responsibilities including daily deposits for all departments, account reconciliation, collection calls as needed, and required paperwork submittals to state and federal accounts for payment.
- Handle monthly petty cash reconciliation, credit card statements, gas log statements, expense reports, and check requests as needed.
- Manage and maintain all relationships with vendors, customers, and suppliers.
- Must be willing to travel to and represent the company at tradeshows, store openings and vendor trainings as needed (will include weekends).
- Manage the vehicle rental department, schedule rentals, train rental clients on the use of the adaptive equipment, prepare contracts, invoice, prepare and file all related paperwork on a monthly basis.
- Working knowledge of all products and services provided by the company to our customers.
- Ability to answer customer questions on both vans and mobility equipment in the absence of the General Manager / Certified Sales Consultant.
- Adhere to all company policies and procedures, OSHA and other safety regulations, and all state mandated regulations.
Requirements
- High school diploma or GED required.
- Bachelor’s degree preferred
- 5 years of office management experience
- Must be able to work independently and have strong ability to multitask
- Excellent organizational and leadership skills
- Solid verbal, written, and interpersonal communication skills are required.
- Experience working independently with minimal supervision is required.
Benefits
- Competitive Salary + Bonus
- Medical, Dental & Vision Insurance plan(s).
- Flexible Spending Account(s)
- 8 paid holidays
- Personal Time Off
- Social Responsibility Time.
- Employer Paid Benefits such as Tuition Reimbursement Program
- Employee Assistance Program
- Life and Disability insurance.
- Employee Wellness Program
- 401(k) Retirement Plan options
- An incredibly rewarding experience in a team-centered environment.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementinventory trackingvehicle registrationaccounts receivablefinancial paperworkcustomer servicecontract managementpetty cash reconciliationvendor managementmultitasking
Soft Skills
organizational skillsleadership skillsverbal communicationwritten communicationinterpersonal communicationindependent workmultitasking ability
Certifications
high school diplomaGEDBachelor’s degree