Issue RFQ/RFPs according to established company policies and procedures for service contracts, major maintenance projects, turn over and unbudgeted projects.
Administer contracts, bid analysis, recommendations, Contract Approval Forms (CAF) and award of contracts. Where required addendums, amendments and modifications to PO’s for contractual agreements to be prepared and issued to vendors.
Input required information into excel tracking sheets for tracking of each project / city, on an as needed basis.
Creation of PR/PO in Yardi and issuing purchase order to awarded vendor. File soft and hard copies of RFQ/RFP documents and purchase orders in contract folders.
Forward quotes received for fit up requirements to obtain approval from Tenant. Upon approval obtain p.o from Tenant and match to CAF, and then create PR/PO in Yardi. Issue PO internally for invoicing and forward to Tenant to be paid back to Minto.
Provide general administrative support such as data entry, filing, copying, mailing.
Other duties within the scope, spirit and purpose of the job, as requested by management.

Requirements

Proficiency in both English and French, including strong written and verbal communication skills in both languages.
Minimum 1 years in a Procurement/ Project Management role working in the Real Estate market or equivalent.
BAB - E Business Supply Chain Management/ Project Management designation will be considered an asset
Knowledge and experience on creation of purchase requisitions and purchase orders in Yardi/ERP system is an asset.
Self-starter with the ability to work with minimal supervision.
Strong in Microsoft Excel and Word with the ability to manage large tracking documents for projects.
Experience working in Sharepoint to enter updates into contract database.
Team player with a positive attitude.
Must have strong attention to detail, and data entry being completed.
Good analytical skills and problem solving.
Relationship builder with excellent interpersonal skills to work with internal and external stake holders.
Excellent communication skills (listening, verbal and written)

Benefits

Competitive compensation with performance-based annual bonus
Comprehensive benefits starting on day one—including unlimited physiotherapy, 24/7 access to healthcare professionals and physicians through our dedicated telemedicine service, and parental leave
RRSP matching program and paid time off program to support your future and recharge
Peer-to-peer recognition platform that celebrates your contributions
Flexible summer hours to help you make the most of your time
Professional development and learning support to fuel your growth
Exciting career paths across a dynamic and purpose-driven organization

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

procurementproject managementpurchase requisitionspurchase ordersdata entrycontract administrationbid analysisanalytical skillsproblem solvingattention to detail

Soft Skills

communication skillsinterpersonal skillsteam playerself-starterpositive attituderelationship buildingability to work with minimal supervision

Certifications

BAB - E Business Supply Chain ManagementProject Management designation