Executive Assistant
Minor Hotels Europe and Americas
contract
Posted on:
Location Type: Office
Location: Bucuresti • Romania
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About the role
- Manage complex calendars and daily scheduling for executives and join meetings/calls, take accurate minutes, and ensure timely distribution and follow-up on action items;
- Prepare PowerPoint presentations, project summaries, and financial or operational reports as requested and handle confidential information with discretion, sound judgment, and professionalism;
- Arrange end-to-end travel logistics including documentation, approvals, flights, accommodation, and transportation and process expense claims and manage credit card reconciliations for superiors;
- Support various executive-led projects by managing project logistics, documentation, descriptions, quotes, timelines, and status updates;
- Coordinate with Financial Controllers during month-end to ensure accuracy and quality of submitted information and follow up on timesheet discrepancies, missing entries, or late submissions;
- Maintain internal databases and support reporting activities (utilization, forecasting, resourcing, etc.) also to ensure adherence to internal policies (travel, expenses, recruitment, etc.) and follow up on compliance.
Requirements
- Fluency in English – minimum B2 level (oral, written, and presentation skills);
- Excellent communication and interpersonal skills, able to interact professionally at all organizational levels;
- Strong initiative and ability to operate with minimal supervision and customer-service-oriented mindset;
- Demonstrated ability to handle confidential information and exercise sound judgment;
- Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, Word) and experience coordinating projects or supporting senior management;
- Professional demeanor and ability to build trust across teams and high attention to detail and accuracy.
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementminute takingtravel logisticsexpense claims processingproject managementreportingdata accuracyconfidential information handlingfinancial reportingdocumentation management
Soft Skills
communication skillsinterpersonal skillsinitiativecustomer service orientationsound judgmentprofessionalismattention to detailtrust buildingability to work independentlyorganizational skills