MindFriend PRO

Chief of Staff

• Use AI for deep research across legal, HR, technical, and operational topics
• Build and maintain AI workflows and lightweight internal agents
• Identify repetitive work and automate it wherever possible
• Keep bookkeeping organised using AI tools (invoices, expenses, receipts, reconciliation support)
• Track spend and produce simple financial summaries
• Liaise with accountants as needed
• Research legal and compliance topics using AI and summarise findings clearly
• Organise contracts, policies, and key documentation
• Flag risks early and escalate to professionals when required
• Manage calendar, inbox, scheduling, travel, and follow-ups
• Prepare agendas, notes, and action tracking
• Act as a gatekeeper and protect founder time
• Run ad-hoc projects and day-to-day operations end to end

AI Founders Associate

Executive Assistant

• Managing the founder’s calendar, meetings, scheduling, and travel arrangements
• Organising priorities and ensuring deadlines are met
• Managing inbox communications and responding on behalf of the founder and company daily
• Preparing documents, presentations, meeting notes, and follow-ups
• Improving internal workflows and identifying inefficiencies
• Building systems and processes that help the business scale
• Coordinating with external partners, freelancers, and internal team members
• Supporting operational projects across multiple departments
• Reviewing contracts, agreements, NDAs, and legal documentation
• Coordinating with external legal partners where required
• Supporting contract administration and document management
• Researching regulatory requirements when expanding into new markets
• Using AI tools to improve productivity across workflows
• Automating repetitive tasks using tools like ChatGPT, Claude, Zapier, Make, Notion AI, or similar platforms
• Conducting market, competitor, and business research
• Supporting strategic initiatives for the founder
• Solving problems quickly and independently

Executive Assistant to Founder – Operations, Legal Focus

• using the best AI tools available to work smarter, faster, and better across all of workloads
• researching regulations across jurisdictions, drafting T&Cs, Privacy Policies, Cookie Policies, and navigating psychologist licensing requirements country by country and more
• writing job posts, screening candidates, running first-round interviews, and helping build our hiring engine
• managing third-party emails, leading outreach & representing us professionally
• going deep on markets, competitors, regulations, and anything else the business needs to move forward
• contributing to social content, copy, and campaign ideas

AI-Driven Legal & Operations Expert – Founder's Associate

Attorney

• Support the founder with legal and operational compliance requirements, particularly within Swedish startup regulations and frameworks
• Research and manage compliance related to: Employees, Freelancers/contractors, International workers, Employment classifications
• Ensure contracts, documentation, and internal processes remain compliant
• Stay updated on startup legal requirements and operational risks
• Conduct research on: Payroll systems and providers, HR platforms, Legal frameworks, International hiring solutions, Operational tools and software
• Summarize findings into clear recommendations for leadership
• Identify operational inefficiencies and propose scalable solutions
• Manage inbox communications and prioritize important emails
• Draft professional emails, follow-ups, and external communications
• Organize meetings, follow-ups, and internal action items
• Ensure the founder stays focused on high-value priorities
• Conduct outreach to psychologists, experts, and potential collaborators
• Help coordinate partnership conversations and follow-ups
• Support growth initiatives through proactive networking and communication
• Support recruitment and hiring efforts
• Coordinate interviews and candidate communications
• Help build hiring systems and talent pipelines
• Research compensation structures and payroll solutions
• Assist in creating scalable people operations systems
• Help create processes where none exist
• Manage cross-functional operational tasks
• Support execution across multiple departments
• Act as a trusted right-hand partner to the founder

Founder Operational Assistant, AI and Legal

Video Editor

• Edit raw video footage into cohesive, high-quality final outputs for social media (Reels/TikTok/Shorts), YouTube, and podcast distribution
• Create fast-paced, engaging short-form edits optimised for retention and storytelling
• Edit and sync podcast audio and video content for Spotify and YouTube releases
• Incorporate motion graphics, subtitles, music, sound design, and visual effects to enhance engagement
• Ensure consistent visual identity, pacing, and tone across all content
• Organise and maintain structured media libraries, project files, and version control
• Collaborate closely with content creators, producers, and marketing teams to meet deadlines and creative direction
• Optimise content for platform-specific requirements (Instagram, TikTok, YouTube, Spotify)