Michigan Afterschool Partnership

Analyst

• Contribute to the development, research, collection, consolidation, analysis, maintenance, and continuous improvement of data systems used for administrative, funding, and accountability oversight of the Out-of-School Time (OST) Grants Program
• Design data collection applications, forms, and reports to support effective monitoring and reporting for the OST Grants Program
• Follow up on concerns related to grant systems (GEMS/NexSys), provide appropriate technical assistance, and determine whether issues require escalation to higher-level staff
• Provide technical and logistical assistance to 32n subrecipients/grantees to strengthen the implementation of high-quality OST programs through phone support, electronic communications, virtual training, and live presentations
• Respond to inquiries regarding functions, rules, regulations, and policies related to the OST Grants Program
• Support virtual office logistics, including: Proofing and copyediting written and electronic documents
• Filing and maintaining electronic documents, grant awards, and communication databases
• Assisting in the development of OST Grant Program funding and implementation reports
• Supporting the MiLEAP-OST team with purchases processed through MASP systems
• Monitoring, responding to, and coordinating communications related to the OST Grant Program (e.g., email, virtual meetings, voicemails)
• Conduct research and analysis for special data-related projects as needed
• Monitor changes in state and federal legislation that may impact state school aid funding
• Develop and implement effective monitoring and accountability processes for grant funds, including associated resource and data requirements
• Participate in creating, facilitating, monitoring, and revising presentations and stakeholder quality review activities
• Gather data from OST Grant Program subrecipients and compile reports to document compliance with grant requirements
• Perform other duties as needed and assigned

Out-of-School Time Grant Analyst

Coach

• Establish and sustain transformational, trust-based relationships with 32n OST grantee organizations.
• Maintain consistent communication with grantees to share relevant network information, resources, events, and opportunities.
• Serve as a primary point of contact for assigned grantees, providing responsive communication, guidance, and support.
• Track grantee engagement and identify opportunities to strengthen participation, collaboration, and continuous improvement.
• Document grantee interactions and provide regular updates on relationship-building activities, emerging needs, successes, and trends.
• Implement the Youth Program Quality Intervention (YPQI) process with grantees to strengthen program practices.
• Facilitate and support data-informed coaching and professional learning by meeting with grantees to review data and support the assess–plan–improve process.
• Maintain accurate and current tracking of grantee data and progress.
• Analyze data and identify trends to inform coaching strategies, program improvement, and statewide quality initiatives.
• Contribute to the development of reports, presentations, and other materials that communicate program outcomes and impact.
• Share progress updates, insights, and recommendations with the Quality Team to support collaborative planning and continuous improvement efforts.
• Participate in bi-weekly coordination meetings with Quality Coaches to align on statewide coaching efforts and share learnings.
• Collaborate with other Quality Team members and MiLEAP partners to support monthly grantee meetings and related learning sessions.
• Assist in the coordination or facilitation of workshops, events, or communities of practice designed to support grantee development and peer learning.
• Support the development and delivery of workshops, coaching events, and learning experiences that promote high-quality OST programming.
• Attend OST Grant Statewide meetings.
• Contribute to the evaluation and enhancement of coaching tools, training materials, and quality improvement resources.
• Develop and maintain annual work plans, schedules, and coaching calendars to ensure consistent support for assigned grantees.
• Support MASP’s Director of Quality Capacity Building with additional quality improvement initiatives and special projects as needed.
• Attend conferences, meetings, and other professional events to stay informed on emerging OST sector trends, tools, and promising practices.