Responsible for input of project data into various systems.
Assists and coordinates activities of staff engaged in formulating bid proposals.
Reviews project budgets and discusses with team on regular basis/set project meetings.
Tracks expenditures and invoice payments of individual projects for Project Managers.
Assists in the development and monitoring of both budgets and schedules.
Assists in the preparation, maintenance, and communication of all progress reports.
Maintains and communicates clearly defined billing procedures with all parties of a project.
Coordinates invoice-preparation processing to ensure compliance with contract and budget for prompt client approval.
Obtains access to client portals for processing invoices.
Organizes and maintains file system and files correspondence and other records in multiple systems.
Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities, and records and transcribes minutes of meetings.
Manages budgets and other basic accounting duties, such as receivables/payables and/or invoice approval preparation.
Manages tasks independently and coordinates completion with project team members.
Assists in development of marketing material in cooperation with Marketing Dept.
Assists in development of client meeting presentations.
Coordinates completion of group initiatives and tasks.
Quality Control/Quality Assurance check for team and other projects as needed.
Other duties as assigned.

Requirements

GED or High School Diploma, required
Bachelor’s degree in Business Administration or equivalent preferred
8 years comparable experience
FRA/FTA/FAR reporting experience
Experience with office software, Power BI, Project Management Information Systems Software (Autodesk Construction Cloud and others), CMIC experience a plus

Benefits

Health insurance
Retirement plans
Professional development

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

budget managementproject schedulinginvoice processingdata entryquality controlquality assuranceaccounting dutiesbid proposal formulationreport preparationclient presentation development

Soft Skills

coordinationcommunicationorganizational skillsindependent task managementteam collaborationmeeting facilitationagenda preparationrecord keepingattention to detailproblem-solving

Certifications

GEDHigh School DiplomaBachelor’s degree in Business Administration