Executive Assistant
Merit America
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $100,000 per year
Job Level
About the role
- Support the Co-CEOs in working as efficiently and effectively as possible
- Manage complex calendars, coordinating executive travel, streamlining operations
- Serve as a trusted liaison between the Co-CEOs and internal and external stakeholders
- Prepare daily/weekly schedule briefings with context, materials, and priorities
- Monitor and respond to scheduling requests with urgency when needed
- Plan and coordinate executive travel, including flights, accommodations, ground transportation, and detailed itineraries
- Handle expense reconciliation and travel reimbursements
- Draft and edit emails, correspondence, meeting agendas, and post-meeting action items on behalf of the Co-CEOs
- Manage the Co-CEOs' inboxes, flagging priority items and drafting responses as appropriate
- Maintain organized systems for tracking action items, deadlines, and follow-ups
- Assist with Board coordination, including meeting minutes and follow-up actions
Requirements
- Experience as an Executive Assistant or in a similar high-level administrative role
- Proven expertise managing complex calendars for senior executives, with ability to prioritize and coordinate across multiple stakeholders
- Track record of anticipating needs and proactively solving problems before they arise
- Exceptional written and verbal communication skills, with ability to draft professional correspondence on behalf of executives
- Strong interpersonal skills and ability to build positive relationships with internal and external stakeholders at all levels
- Ability to serve as a professional liaison between executives and board members, partners, and teams
- Strong organizational skills with ability to manage multiple priorities simultaneously in a fast-paced environment
- Experience coordinating complex travel logistics, including international travel arrangements
- Proficiency with Google Workspace, Slack, Zoom, and other collaboration tools
- Comfort working in a fully remote environment with a distributed team
- Ability to handle sensitive and confidential information with discretion
- Sound judgment in prioritizing issues and knowing when to escalate
- Flexibility to respond to urgent matters outside standard business hours when needed
Benefits
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Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementtravel coordinationexpense reconciliationemail draftingmeeting agenda preparationaction item trackingproblem-solvingschedulinglogistics coordinationconfidential information handling
Soft Skills
communication skillsinterpersonal skillsorganizational skillsrelationship buildingjudgmentflexibilityproactivitydiscretionprioritizationtime management