Executive Administrator
Medical Review Institute of America, LLC
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Provide support to the CEO and Executive Leadership Team
- Act as the company’s first-line representative to external constituents (i.e., Board members, private equity staff, etc.)
- Provide support to the Administrative Team and availability for back-up coverage as needed
- Serve as assistant to CEO: Prepare internal and external corporate documents for team members and industry partners throughout the Microsoft Office suite of products
- Proactively manage calendars of Officers by scheduling meetings and appointments and managing travel itineraries
- Prepare expense reports and reconcile Monitor incoming email requests and keep respective members of the leadership team apprised of important information
- Leverage technology to support the Officer during regular tasks (ex. note taker in meetings)
- Assist with ad-hoc large-scale projects from members of the Executive Leadership Team
- Maintain an organized filing system of electronic documents
- Interface with external business partners as needed by the Officer (ex. board members, private equity support staff, banking officials, etc)
- Manage projects and events from planning through delivery to ensure deliverables, requirements, schedules, costs, and meeting plans are properly tracked and communicated
- Uphold a strict level of confidentiality
- Responsible for time-sensitive and PII sensitive information
- Develop and sustain a level of professionalism among staff and clientele
- Assist the Administrative Team with duties and provide back-up support with scheduling
- Support all Quality Management initiatives as applicable
- Support all Compliance Program activities, including maintaining confidentiality and adhering to HIPAA guidelines
- Participate in all Company meetings and training as applicable
- Complete other duties and responsibilities as requested
Requirements
- Minimum one year of experience working in a customer service, logistics and/or clerical environment
- Minimum three years of experience directly supporting one or more executive team members
- Preference for experience within a health care/or managed care organization
- Ability to work in a fast-paced and high-functioning office setting
- Ability to work independently with minimal supervision
- Exceptional customer service and interpersonal skills with the ability to prioritize requests and timelines
- Strong orientation to detail
- Strong organizational project management and problem-solving skills with impeccable multitasking abilities
- Proactive in solving situations before they become problems and impact the office and/or employees
- Strong clerical skills, including typing, filing, copying, and faxing
- Advanced Microsoft Office skills, strong working knowledge of Excel formulas, excellent PowerPoint skills, and an ability to become familiar with company-specific programs and software
- Understanding and working knowledge of the Company’s clients, products, departments, workflows, and applicable regulatory requirements and accreditation standards.
- Friendly and professional demeanor.
Benefits
- healthcare, vision and dental insurance
- a generous 401k match
- paid vacation
- personal time
- holidays
- Growth and training opportunities.
- A team atmosphere with fun events and prizes scheduled throughout the year.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
project managementclerical skillscustomer serviceschedulingexpense reportingdocument preparationmultitaskingproblem-solvingattention to detailconfidentiality
Soft Skills
interpersonal skillsorganizational skillsprofessionalismproactive attitudeindependencecommunication skillstime managementprioritizationadaptabilityteam support