MEDEF Haute-Savoie

Executive Assistant

MEDEF Haute-Savoie

part-time

Posted on:

Location Type: Office

Location: La Motte-Servolex • France

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Salary

💰 €30,000 - €35,000 per year

About the role

  • Reconcile, record and track supplier and customer invoices.
  • Monitor payments and follow up on overdue invoices.
  • Record and verify travel expenses and expense claims.
  • Manage member contribution calls and payments (recording, tracking, reminders).
  • Reconcile the accounting software with membership contribution accounts.
  • Monitor cash flow (receipts/payments, dashboards).
  • Monitor and update lease and maintenance contracts (telephony, IT, copier).
  • Monitor allocation in cost accounting by program/initiative to analyze and validate expenditures.
  • Prepare various reports to monitor the association's effective management.
  • Administrative follow-up and updating of CRM data.
  • Manage calendar and emails (sorting, follow-up and prioritization).
  • Format and proofread documents.
  • Order office supplies.
  • Handle inquiries (incoming calls and emails).
  • Monitor public funding, calls for proposals and audits/controls.
  • Prepare and transmit payroll variables to the accounting firm.
  • Check payslips before distribution.
  • Track absences and working time (paid leave, RTT/time off in lieu, sick leave).
  • Process and verify employees' expense claims.
  • Handle hiring and departure formalities (initial declaration of employment - DPAE, enrollment in supplementary health insurance and welfare schemes, staff register, occupational health).

Requirements

  • Qualification in Executive Assistance, Accounting/Management or equivalent (minimum two-year post-secondary qualification preferred).
  • Experience in an SME or association preferred.
  • Proficient with IT tools (Office Suite, CRM).
  • Rigour, reliability and strong organisational skills.
  • Discretion and respect for confidentiality.
  • Good interpersonal skills and ability to work independently.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
reconciliationinvoice trackingexpense verificationcash flow monitoringcost accountingreport preparationpayroll processingabsence trackingdocument formattingdata management
Soft skills
organizational skillsreliabilitydiscretioninterpersonal skillsindependence
Certifications
Executive Assistance qualificationAccounting/Management qualification