McGregor & Associates, Inc.

Bookkeeper

• Responsible for recording, tracking and maintaining company financial transactions.
• Complete monthly invoicing for departments (involves running reports, extracting data, creating, reviewing and sending invoices).
• Receive and apply payments and credits using accounting system.
• Prepare, post and file bank deposits.
• Manage auto-pay, including setting up clients in banking platform and pulling funds to satisfy invoices.
• Send monthly reminders to clients by email or phone to collect payment for past due invoices.
• Communicate with clients regarding account balance questions.
• Record, pay and file bills timely.
• Communicate with vendors regarding questions or discrepancies.
• Monitor and record bank transactions.
• Upload check and ACH transactions to Positive Pay and review exceptions.
• Maintain W-9 records.
• Keep company President apprised of financial standing, communicate unusual financial activity or problems that may arise and attend regular bookkeeping meetings.
• Performs other related financial duties as assigned.

Bookkeeper – Hybrid