Execute assigned event projects across Maven’s in-person events, both third-party and hosted, supporting each project from intake through post-event wrap-up, ensuring timelines, deliverables, and stakeholders remain aligned.
Manage project plans, vendor coordination, material shipments, and on-site or virtual logistics to support smooth execution.
Track budgets and expenses for assigned projects, maintaining clear documentation and timely updates.
Support Maven’s syndicated webinar program by managing vendor coordination, contracting, deliverables, and timelines for each syndication.
Coordinate post-event lead uploads and follow-up details in partnership with sales and marketing operations.
Own day-to-day execution of Maven’s self-serve events program for the sales organization, including monitoring requests, managing approvals, and serving as the primary point of contact for questions.
Contribute to the planning and execution of Maven’s inaugural conference by supporting the Director of Events as needed
Manage overall speaker coordination, serving as the point person for communications and deliverable tracking leading up to the conference and during conference days
Support on-site operations as needed

Requirements

2+ years of relevant experience in event marketing, field marketing, or project management.
Proven ability to manage multiple concurrent projects with strong attention to detail and follow-through.
Exceptional organizational skills and comfort working within defined processes and timelines.
Clear, professional written and verbal communication skills.
Ability to work independently while collaborating closely with cross-functional partners.
Experience in B2B, healthcare, SaaS, or technology environments is a plus.

Benefits

Maven for Mavens: access to the full platform and specialists, including care for mental health, reproductive health, family planning and pediatrics.
Whole-self care through wellness partnerships
Hybrid work, in office meals, and work together days
16 weeks 100% paid parental leave and new parent stipend (for Mavens who've been with us for 1 year+)
Annual professional development stipend and access to a personal career coach through Maven for Mavens
401K matching for US-based employees, with immediate vesting

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills

event marketingproject managementbudget trackingvendor coordinationlogistics managementdocumentationlead managementtimeline managementcommunication tracking

Soft skills

attention to detailorganizational skillswritten communicationverbal communicationindependent workcollaboration