Serve as the primary receptionist and first point of contact for employees and visitors.
Manage office supplies, inventory, equipment, mail, courier services, and filing systems.
Coordinate administrative support across departments and maintain organized office processes.
Process invoices through the ERP system.
Review employee expense reports in Concur for accuracy.
Support additional accounting and finance-related tasks.
Oversee workspace assignments, office setup for new hires, and offboarding procedures.
Coordinate repairs, maintenance, cleaning services, and vendor relationships.
Act as the liaison with building management and external service providers.
Ensure compliance with policies, confidentiality requirements, and facility standards.
Share office updates, process changes, and facilities information.
Assist with meetings, luncheons, and internal events.
Prepare office communications such as memos and announcements.
Track office expenditures, budgets, and cost-saving opportunities.
Manage petty cash, credit card reconciliations, and administrative financial documentation.

Requirements

2-year College Certificate in Office Administration (or related field) with 3–5 years of experience OR 3-year Diploma in Business Administration (or related field) with 5–7 years of experience
Strong organizational, multitasking, communication, and interpersonal skills
Proficiency in Microsoft Office; experience with Concur strongly preferred
Self‑driven, adaptable, detail‑oriented, and comfortable juggling multiple tasks independently
Professionalism and the ability to maintain confidentiality in all situations.

Benefits

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

office administrationinvoice processingexpense report reviewbudget trackingfinancial documentation

Soft Skills

organizational skillsmultitaskingcommunication skillsinterpersonal skillsdetail-orientedprofessionalismadaptability

Certifications

2-year College Certificate in Office Administration3-year Diploma in Business Administration