Massachusetts School Building Authority (MSBA)

Project Manager

• Monitor major construction and repair projects independently demonstrating thorough knowledge of MSBA policies and processes of all construction administration deliverables including reimbursement requests, design review comments, Project Funding Agreement amendments, budget revisions, cash flow, change orders, commissioning, and final audits.
• Review monthly project reports to understand submittal status, contract compliance, and construction progress, and identify variances, necessary actions. Address with the Owner’s Project Manager (“OPM”) as needed.
• Review and report on design documents, budget, and schedule for funded projects; author and issue design review comments.
• Lead project meetings in regard to project status, funding agreements, amendments, project phase transitions, design development, construction kick-off, project deliverables, change orders, and closeout.
• Conduct site visits of MSBA projects during construction as an integral aspect of monitoring project schedules, budgets, and scope.
• Review and approve reimbursement applications through final audit and conduct analysis in the grant close-out process, demonstrating thorough knowledge of eligibility, exclusions, and reimbursement in accordance with physical progress.
• Monitor project schedules, budgets, cost estimates, and scope, and ensure compliance with MSBA guidelines and funding agreements.
• Review commissioning consultant reports to identify and resolve any issues and prepare status summaries.
• Review change order documentation on assigned projects, provide peer reviews and make eligibility determinations based on policy.
• Attend commissioning site visits and meetings and demonstrate thorough knowledge of commissioning requirements, schedule, and status of work.
• Ensure contract compliance during construction with MSBA procedures and policies, regulatory requirements, and engineering standards.
• For the Accelerated Repair Program, in addition to tasks described above, review schematic design submittals to prepare grant recommendations for the Board of Directors and support the review and due diligence for the annual ARP Statement of Interest.
• Collaborate with the Construction Administration team to review and make recommendations to improve MSBA processes and inform best practices for school construction.
• Manage program areas for the Capital Planning Department, as assigned, including the management of Project Funding Agreements Amendments, final audits, cash flow, change orders, commissioning, and construction cost data.
• Lead in the analysis of trends as well as policies and practices of the Capital Planning Department.
• Prepare reports for the MSBA CEO, Executive Director/Deputy CEO, Director of Capital Planning, and the MSBA Board of Directors.
• Develop and deliver MSBA training and public outreach presentations and/or publications.

Project Manager 3 – Construction Administration

Human Resources

• Facilitate and implement varied aspects of the recruitment process.
• Work with hiring managers to post jobs, screen applicants and coordinate the recruitment process of job vacancies.
• Use applicant tracking system to proficiently post jobs, screen applicants, select qualified candidates, schedule interviews; oversee preparation of interview questions and other hiring and selection materials.
• Maintain accurate records of active job openings and applications in applicant tracking system and manage internal and external job postings.
• Collaborate with the hiring manager and/or other human resource staff during the offer process, start dates, and other pertinent details.
• Onboard new hires and process new hire paperwork. Provide overview of policy, procedures and provide explanation of benefits. Enter changes into employee records system and communicate with all stakeholders proficiently.
• Off-board terminating employees, update employee records system, cancel benefit enrollments, set up Exit meetings and obtain exit questionnaire.
• Assist in the collection and compilation of HR metrics, to analyze data and statistics for trends and patterns with attention to recruitment, hiring practices, motivation, turnover, and compliance with employment laws and regulations.
• Collaborate with HR team to identify and implement efficient and effective recruiting methods and strategies based on the available role, industry standards, and the needs of the organization.
• Ensures compliance with federal, state, and local employment laws and regulations, and company policies.
• Schedule, attend and participate in college job fairs and recruiting sessions.
• Coordinate, facilitate, and deliver training programs for all staff.
• Plan, organize, and effectively conduct employee training on various skill, policy, and compliance areas.
• Assist in researching and identifying areas in which training is required and/or beneficial. May assist in the designs and/or drafts of training plan.
• Coordinate with Director of Human Resources and/or outside consultants/vendors and training providers to deliver training.
• Organize and coordinate training sessions; reserve space for training, ensures that audiovisual equipment is available and operating, distributes materials such as handouts and quizzes, and handles other similar details and tasks.
• Maintain records of attendance and successful completion of training. Assist in evaluation and recommend modification to existing or proposed programs; suggest and implement suitable changes.
• Develop or assist with development of and maintains a company-wide training calendar; tracks required initial and refresher training schedules.
• Develop and implement online training survey for each training. Analyze and report results to the Director of Human Resources.
• Provide administrative support to the HR department including but not limited to assisting with performance management activities, employee engagement, DEI, coordinating meetings and events, HR office file maintenance.
• Answer basic employee inquiries as it pertains to the employee manual and benefit entitlements and office procedures. Provide front desk coverage when necessary and handle HR department mail.
• Stay current with local, state, and Federal HR laws, legislation, and trends, and maintain compliance with each. Produce monthly newsletter.
• Support planning and coordinating employee recognition/relations program.
• Draft and issues all-staff announcements, notices, flyers.
• Assist in design, monitor and update HR SharePoint page frequently.
• Performs other related duties, as required.

Human Resources Generalist

• Provide support associated with the technical review of feasibility studies, schematic designs, cost estimates and other technical documents for Core Program projects as they proceed through the feasibility study and schematic design phases.
• Provide support associated with the technical review of plans, specifications, cost estimates, and reports for Core Program projects prepared by consultants to verify designer compliance with program criteria, code requirements, and procurement regulations and statutes.
• Ensure consultant contract compliance during preliminary and schematic design phases for Core Program projects in accordance with MSBA policies, procedures, and regulatory requirements.
• Periodically travel to school buildings and/or school building construction project sites throughout Massachusetts while representing the MSBA to observe existing conditions, as-built conditions, and/or construction progress.
• Review monthly reports for Core Program projects and prepare regular updates for Senior Project Manager(s), Design Director, and/or Director of Project Management and monitor/describe changes associated with scope, budget, and schedule.
• Prepare and present status of assigned tasks and projects including associated conformance with MSBA agreements, scope, schedule, and estimated costs.
• Populate project-specific data into MSBA’s project management database as part of the regular monitoring of projects.
• Provide support associated with the review of school district requests for payment (“reimbursement requests”) for Core Program projects and assist in the analysis and compilation of project documentation to support potential grant recommendations.
• Provide support associated with analyzing and recommending eligibility of project costs associated with Core Program projects.
• Provide support associated with specific initiatives assigned by Senior Project Manager(s), Design Director, and/or Director of Project Management intended to enhance MSBA processes and initiatives in support of the overall needs of the Capital Planning department.

Project Manager, Feasibility and Schematic Design

• Manage project schedules, budgets, cost estimates and scope to ensure compliance with MSBA guidelines and funding agreements while tracking project-specific events, costs and construction developments.
• Conduct site visits of MSBA projects during construction as an integral aspect of managing project schedules, budgets and scope.
• Review design development documents, budget and schedule for funded projects and issue design review comments.
• Review budget, budget revision requests and cash flow.
• Review change order documentation on assigned projects and as a peer reviewer and recommend eligibility.
• Ensure contract compliance during construction with MSBA procedures and policies, regulatory requirements and engineering standards.
• Based on the Owner’s Project Manager (“OPM”) reports, identify variances, deficiencies in contract execution and outcomes, and address with the OPM. Identify actions and resolve as needed in response to the OPM report.
• Lead project meetings in regard to project status, funding agreements, amendments, project deliverables and change orders.
• Review and approve reimbursement applications through final audit and prepare recommendations for approval of final grant payment.
• Review Commissioning Consultant reports to identify issues and prepare necessary status summaries.
• Lead on specific initiatives assigned by the Senior Project Manager that improve MSBA processes and implement best practices for school building, from the quality and cost-effectiveness of construction to long-term durability and sustainability.
• Maintain concentration in such areas as budget revision requests, closeout, review comments, cost data publication, monthly reports and commissioning.
• Participate in Capital Planning and Construction Administration subcommittees and procurement committees, from time to time, as may be needed.
• Participate in the preparation and coordination required for MSBA subcommittee and Board of Director Meetings.
• Develop and deliver MSBA training and public outreach presentations and/or publications.

Project Manager 2, Construction Administration

Business Analyst

• Work with stakeholders and end users to design, modify and implement system solutions to meet the needs and requirements of the Authority.
• Participate in all phases of the development process including analysis, design, development, testing, implementation, maintenance, and support for MSBA Applications and other systems used by the Authority.
• Elicit, analyze and validate requirements for changes to business processes, policies and transaction processing systems.
• Capture requirements and changes through functional specification and configuration documentation.
• Acts as liaison between IT and business users as well as be the primary tester of the MSBA Application’s functionality.

Director

• Partner with the Director of Capital Planning to set, monitor, and achieve department goals and priorities with concentration in long-term initiatives.
• Assist the Director of Capital Planning to support the development of potential initiatives, new or expanded programs, policy updates, and department budgets. Assist in the development and processing of associated memorandums.
• Oversee the management of the Accelerated Repair Program, particularly the long-term outlook for programming and budget. Support timely processing of reviews including material for Board approvals. Manage the development of additional or expanded aspects of the Program.
• Oversee the management of the annual Statement of Interest review processes and due diligence for Core Program and Accelerated Repair Program. Support Capital Planning’s research, review, analysis, and presentation of associated material.
• Assist in the oversight of vendor contracts including program coordination and long-term planning. Concentration areas may include Technical Services, Commissioning, Post Occupancy Evaluation, and School Survey.
• Assist the Director of Capital Planning in preparing, verifying, and issuing regular reports sharing key project information and critical program decisions for internal and external audiences as well as the MSBA Board of Directors.
• Collaborate and perform technical documents to ensure project conformance with MSBA guidelines and policies.
• Lead coordination of updates to internal and external manuals and other tools for use by staff and districts to inform and ensure consistent application of MSBA grant policy for districts.
• Participate as a member of the Owner’s Project Manager Review Panel, on a rotational basis, as an assigned MSBA staff member.
• Participate as a member of the Designer Selection Panel, on a rotational basis, as an assigned MSBA staff member.
• Represent the MSBA through public outreach presentations with various professional organizations.
• Track record of delivering superior results, commanding respect, and performing leadership roles while displaying strategic and visionary skills.

Project Manager 3 – Construction Administration

Human Resources Generalist

Project Manager, Feasibility and Schematic Design

Project Manager 2, Construction Administration

Business Analyst

Deputy Director – Capital Planning