Massachusetts School Building Authority (MSBA)

Administrative Assistant

• Provide proactive administrative and project support for the Director and Deputy Director of Capital Planning including supporting the overall program and project work of the Capital Planning Department.
• Support the Capital Planning Department with administrative needs including, but not limited to, onboarding new employees, tracking staff forms and applications, and preparing and editing documents.
• Organize and schedule meetings including preparation for external events and Board meetings as assigned by the Director and Deputy Director of Capital Planning.

Project Manager

• Provide support associated with the technical review of feasibility studies, schematic designs, cost estimates and other technical documents for Core Program projects as they proceed through the feasibility study and schematic design phases.
• Provide support associated with the technical review of plans, specifications, cost estimates, and reports for Core Program projects prepared by consultants to verify designer compliance with program criteria, code requirements, and procurement regulations and statutes.
• Ensure consultant contract compliance during preliminary and schematic design phases for Core Program projects in accordance with MSBA policies, procedures, and regulatory requirements.
• Periodically travel to school buildings and/or school building construction project sites throughout Massachusetts while representing the MSBA to observe existing conditions, as-built conditions, and/or construction progress.
• Review monthly reports for Core Program projects and prepare regular updates for Senior Project Manager(s), Design Director, and/or Director of Project Management and monitor/describe changes associated with scope, budget, and schedule.
• Prepare and present status of assigned tasks and projects including associated conformance with MSBA agreements, scope, schedule, and estimated costs.
• Populate project-specific data into MSBA’s project management database as part of the regular monitoring of projects.
• Provide support associated with the review of school district requests for payment (“reimbursement requests”) for Core Program projects and assist in the analysis and compilation of project documentation to support potential grant recommendations.
• Provide support associated with analyzing and recommending eligibility of project costs associated with Core Program projects.
• Provide support associated with specific initiatives assigned by Senior Project Manager(s), Design Director, and/or Director of Project Management intended to enhance MSBA processes and initiatives in support of the overall needs of the Capital Planning department.

Project Manager 1, Feasibility and Schematic Design

General Counsel

• Assist with providing in-house legal advice and support to the General Counsel, the Executive Director and all MSBA departments on a range of legal issues, including statutory and regulatory compliance, procurements, contracts, design, construction, and administrative/public law.
• Work closely with the General Counsel in the management of legal matters related to the MSBA and its operation, and in other areas of responsibility under the General Counsel.
• Manage certain areas of the MSBA legal department’s key functions.
• Provide advice and counsel to MSBA administration and staff regarding contracts, employment law, municipal law, administrative law, education law, public construction law, employment law, public records law, public procurement law, ethics law, open meeting law; provide formal and informal legal opinions to MSBA administration and staff.
• Lead several of the legal department’s key functions including work related to public meetings, MSBA regulations, procurements and contracts.
• Interpret laws, regulations, and opinions; analyze and provide guidance on how they affect the MSBA.
• Ensure the implementation of the MSBA’s policies and procedures.
• Draft, negotiate and administer the Authority’s contracts with vendors and consultants.
• Manage maintenance of MSBA standard contracts, including funding agreements for districts and contracts for vendors and contractors; review and periodically update the MSBA standard contracts; manage legal department staff assigned to contract review.
• Review municipal procurement documents and process to ensure compliance with MSBA policy and procedures.
• Draft/prepare funding agreements, certifications, and other documents necessary for the successful administration of the MSBA’s grant program.
• Respond to public law matters, including, but not limited to, the open meeting law and ethics laws.
• Draft and review reports, correspondence, memoranda, legal agreements and other documents.
• Represent the MSBA in meetings with school, district and municipal personnel, owner’s project manager and design professionals.
• Assist school, district and municipal personnel in understanding the Authority’s regulations, guidelines and requirements.
• Attend meetings of the Board of Directors, Designer Selection Panel and Owner’s Project Management Approval Panel as requested.
• Review Statement of Interests and other documents submitted by school, district and municipal personnel, as requested.
• Conduct research into a variety of legal issues.
• Assist the General Counsel and legal staff with all other MSBA Legal matters.
• Perform other duties as assigned.

Senior Associate General Counsel

• Support the Design Director in the development and implementation of MSBA construction and modernization programs and as well as in the development, maintenance, and implementation of technical design guidelines, standards, and regulations.
• Support the Design Director conduct evaluations and studies of school design issues and concepts, building code issues and proposed legislation, and regulations to determine their effect on MSBA programs.
• Support the Design Director regarding project compliance with MSBA sustainability policies.
• Establish construction grants and project recommendation memorandum for assigned Core Program projects seeking approval by the MSBA Board of Directors.
• Perform technical review of feasibility and schematic design submittals, cost estimates, and related documents for assigned Core Program projects as projects proceed through feasibility and schematic design phases of the grant program to ensure conformance with MSBA guidelines, policies, and practices, and document observations with minimal supervision.
• Perform technical review of design development and construction documents submittals, cost estimates, and related documents for Core Program projects as projects proceed through the construction administration phases of the grant program to ensure conformance with MSBA guidelines, policies, and practices, and document observations with minimal supervision.
• Provide technical review of plans, specifications, cost estimates, and related documents prepared by professional consultants for the purpose of verifying compliance with program criteria, and procurement regulations and statutes with minimal supervision.
• Prepare written technical review comments, letters, and/or e-mails intended for transmittal to school districts, local officials, and professional consultants in accordance with MSBA policies and practices with minimal supervision.
• Collaborate with assigned Capital Planning Project Coordinators and Construction Administration Project Managers to manage the day-to-day communications, the processing of official correspondence, and to establish necessary project meetings and/or action items.
• Lead project meetings with assigned Capital Planning Project Coordinators, local representatives, project consultants, community members, and other MSBA staff.
• Ensure consultant contract compliance during the feasibility and schematic design phases in accordance with MSBA policies, procedures, and regulatory requirements.
• Review monthly reports generated by Owner’s Project Managers for assigned Core Program projects, prepare regular updates and monitor changes associated with scope, budget, and schedule.
• Prepare and present status of assigned projects including associated conformance with MSBA policies, agreements, scope, schedule, and estimated costs.
• Populate project-specific data for all assigned projects into MSBA’s project management database as part of the regular monitoring of projects.
• Review and process school district requests for payment for assigned Core Program projects.
• Assist in specific initiatives intended to enhance MSBA processes and practices in support of the overall needs of the Capital Planning department.
• Support the Design Director in the training of Project Team staff.
• Periodically travel to school buildings and/or school building construction project sites throughout Massachusetts while representing the MSBA to observe as-built conditions and/or construction progress.

Administrative Assistant

Project Manager 1, Feasibility and Schematic Design

Senior Associate General Counsel

Project Manager, Design