Marmon Holdings, Inc.

Accounts Receivable, Expense Specialist

Marmon Holdings, Inc.

full-time

Posted on:

Location Type: Office

Location: Hillsboro • Oregon • Texas • United States

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About the role

  • Oversee cash posting for all receipts, including checks, wires, ACH, credit cards, and lockbox payments
  • Serve as the primary contact for customer and hospital facilities regarding payment methods, including Paymode and Amex
  • Coordinate weekly remote deposits of checks and provide supporting documentation to the RD depositor
  • Process customer refunds accurately and in a timely manner
  • Investigate and assist in resolving complex or aged cash application variances
  • Administer the Company’s Travel & Expense Policy and related tools; act as liaison with the travel agency
  • Review and approve employee expense reports for compliance with Company policy; return reports that lack required documentation or violate spending rules
  • Enforce receipt requirements, spending limits, and proper business purpose standards to ensure accurate, compliant, and timely reimbursement
  • Provide training and ongoing support to employees on T&E policy requirements, expense procedures, and use of the Company’s travel and expense tool
  • Maintain and update audit rules in the Company’s T&E tool, expense categories, and workflow settings in alignment with approved policy changes
  • Conduct pre-payment audits and periodic post-payment audits of expense reports to monitor adherence to policy, IRS substantiation rules, and internal controls
  • Identify policy violations or unusual transactions and escalate repeated or significant issues to the Shared Services Accounting Manager, HR, and/or Compliance as needed
  • Ensure segregation of duties within the T&E process by maintaining appropriate approval and audit access levels and coordinating reimbursement releases with AP
  • Maintain complete and accurate documentation of T&E processes, exceptions, approvals, audit findings, and system configurations to support internal and external audits
  • Monitor exception trends and recommend policy or process improvements to increase compliance and reduce common issues
  • Cross train in other accounting functions; provide backup coverage of duties within the department as required

Requirements

  • Associate’s degree in accounting or related field plus 3+ years of cash application, accounts receivable and credit card purchasing, or an equivalent combination of education and/or experience
  • Prior experience with SAP preferred
  • Experience with Concur or other T&E systems preferred
  • One or more years of experience in accounting; knowledge of basic accounting concepts, practices and procedures required
  • Ability to operate with a high level of integrity and confidentiality
  • Understanding of internal controls related to cash handling, T&E, or corporate card programs
  • Ability to interpret and apply company policies in practical situations
  • Strong organizational skills; ability to prioritize and complete work efficiently
  • Ability to independently research solutions and exercise sound judgment when resolving issues
  • Excellent verbal and written communication skills in English, including the ability to interact with all levels of personnel
  • Attention to detail with an eye for accuracy
  • Self-starter with strong problem-solving, organizational, and time-management skills; ability to manage multiple priorities under tight deadlines
  • Strong computer skills, including MS Office and Excel, with experience in transactional systems.
Benefits
  • Health insurance
  • 401(k) matching
  • Flexible work hours
  • Paid time off
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
cash applicationaccounts receivablecredit card purchasingbasic accounting conceptsinternal controlsauditingexpense reportingpolicy complianceproblem-solvingtransactional systems
Soft Skills
integrityconfidentialityorganizational skillscommunication skillsattention to detailself-startertime-managementresearch skillsjudgmentprioritization
Certifications
Associate’s degree in accounting