Executive Assistant
MarketSource Inc.
full-time
Posted on:
Location Type: Office
Location: Alpharetta • United States
Visit company websiteExplore more
About the role
- Complete administration support to President
- Provide support to enable the effectiveness of the Executive Team through the provision of a broad range of administration activities
- Efficiently perform general office duties including typing, filing, scanning, faxing, email, and phone in an executive office environment
- Maintain and coordinate Outlook calendars for multiple executives
- Plan, manage and attend to the President’s calendar, emails, visitors and phone calls
- Assist with the completion of necessary statistical reports as requested
- Coordinate domestic and foreign travel arrangements for various levels of operations, including appropriate approvals and expense report processing
- Code and process business expenses
- Coordinate conference calls, events, conferences, and all meetings
- Effectively communicate and work with all levels of management maintaining a high level of confidentiality
- Prepare all documentation required for meetings and take minutes when required
- Prepare reports and presentations when required
- Develop and maintain strong internal and external relationships
- Compile statistical information as requested
- Assist with ad hoc administration duties that are consistent with the role
- Partner with Communications when it pertains to Executive correspondence
- Travel to meetings as needed
- Provide a high-level support of Executives of varying levels for various processes, activities, and other tasks
- Maintain up to date organizational charts
- Partner with event planner at large internal or client meetings to include but not limited to badge creation, supply ordering and shipment of awards.
Requirements
- Bachelor's degree preferred or equivalent experience required.
- Minimum of five years executive assistant experience supporting senior Executives is required, preferably in Fortune 500 Company.
- Must be proficient in Microsoft Office Suite – specifically Outlook, PowerPoint, Excel, and Word
- Excellent written and verbal communication skills
- Must be flexible, organized, motivated and detail oriented.
Benefits
- Medical, dental & vision
- 401(k)/Roth
- Insurance (Basic/Supplemental Life & AD&D)
- Short and long-term disability
- Health & Dependent Care Spending Accounts (HSA & DCFSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administration supportcalendar managementstatistical reportingexpense report processingevent coordinationdocumentation preparationminute takingreport preparationMicrosoft Office Suitedata compilation
Soft Skills
communication skillsorganizational skillsflexibilitymotivationdetail orientationrelationship buildingconfidentialitytime managementproblem-solvingadaptability
Certifications
Bachelor's degree