Administrative Assistant
March Networks
full-time
Posted on:
Location Type: Hybrid
Location: Ottawa • Canada
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Salary
💰 CA$63,000 - CA$68,000 per year
About the role
- Organize and maintain files (electronic and paper).
- Prepare, submit and reconcile expense reports, using Nexonia, ensuring accuracy, completeness and timely submission.
- Coordinate logistics for events, board meetings, or team offsites.
- Take minutes, track follow-ups, and ensure timely completion of action items.
- Provide general administrative support to executives and teams as required.
- Serve as a point of contact for internal and external stakeholders.
- Draft and edit correspondence, reports, and official documents.
- Coordinate communication between departments.
- Support special projects, ensuring timelines and deliverables are met.
- Conduct research, gather data, and prepare reports.
- Assist with the collection, tracking and organization of ESG related data and documentation.
- Handle sensitive information with discretion and maintain confidentiality.
- Represent the senior leadership team with professionalism in all interactions.
Requirements
- Proven experience as an Administrative Assistant, or similar role.
- Strong organizational and time-management skills with attention to detail.
- Proven experience with expense reports and using expense reporting tools
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office/Google Workspace and scheduling tools.
- Ability to multitask, prioritize, and work independently.
- Discretion and professionalism in handling confidential information.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
expense reportsdata organizationreport preparationminute takingresearch skills
Soft Skills
organizational skillstime-management skillsattention to detailverbal communicationwritten communicationmultitaskingprioritizationdiscretionprofessionalism