Executive Assistant
Mara
full-time
Posted on:
Location Type: Remote
Location: United States
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About the role
- Provide executive support to the Chief Accounting Officer, General Counsel, and SVP of FP&A and Treasury, including calendar management, meeting coordination, and internal and external scheduling.
- Partner closely with the Director, Office of the CFO to support cross-functional priorities and provide coverage as needed.
- Prepare and coordinate presentations, reports, and meeting materials across department leadership.
- Organize leadership meetings, including agendas, logistics, and action item tracking.
- Manage travel arrangements, itineraries, and expense reports as needed.
- Handle sensitive and confidential information with discretion and professionalism.
- Provide targeted administrative support to department leadership, with flexibility as priorities evolve.
- Coordinate cross-functional communications and follow-ups.
Requirements
- 3+ years of administrative or executive assistant experience, preferably in a corporate or professional services environment.
- General finance acumen, with exposure to accounting, FP&A, treasury, or related functions strongly preferred.
- Experience supporting legal leadership or working with legal teams is a plus.
- Strong proficiency in Microsoft Office, including Outlook, Excel, PowerPoint, Word, and Slack, with the ability to produce polished executive-level materials.
- Exceptional organizational and time management skills, with the ability to manage multiple priorities across senior stakeholders.
- Strong written and verbal communication skills, paired with sound judgment and discretion.
- Ability to work independently while collaborating effectively in a fast-paced, cross-functional environment.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementmeeting coordinationpresentation preparationreport coordinationtravel arrangementsexpense report managementgeneral finance acumenaccountingFP&Atreasury
Soft Skills
organizational skillstime managementwritten communicationverbal communicationdiscretionprofessionalismflexibilityindependencecollaborationjudgment