Malala Fund

Project Manager

• Plan and manage all domestic and international travel for both Co-Founders, including flights, accommodation, ground transportation, and visa requirements
• Develop detailed travel itineraries and movement plans, coordinating with event hosts, partner organisations, and Malala Fund teams
• Manage travel budgets and process expense reconciliation in coordination with Finance
• Maintain a centralised travel calendar and ensure all stakeholders have timely access to itinerary information
• Serve as the primary point of contact for security coordination, liaising with contracted security providers, local law enforcement, and venue security teams
• Conduct or commission advanced security assessments for all Co-Founder travel and public appearances
• Develop and maintain security protocols, emergency response plans, and communication trees for Co-Founder travel
• Brief Co-Founders and accompanying staff on security procedures, contingency plans, and local risk environments
• Own and project-manage the end-to-end briefing book development process for all Co-Founder travel, meetings and engagements, including developing workback plans, setting deadlines, and coordinating inputs from across Malala Fund teams
• Hold the pen on trip-specific and engagement-specific briefing packs, ensuring each contains comprehensive background, talking points, logistical details, security protocols and stakeholder profiles
• Conduct advance trips where required to assess venues, security arrangements, and logistical feasibility
• Manage relationships with travel management companies, airlines, hotels, and transportation providers

Logistics & Project Management Officer