Logistics & Project Management Officer

Malala Fund

Officer, Logistics and Project Management responsible for planning travel and security arrangements for Malala Fund Co-Founders. Ensuring high-quality briefing books and managing complex itineraries for domestic and international engagements.

Posted 6/24/2026full-timeWashington • District of Columbia, Washington • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $101,600 per yearWebsite

About the role

Key responsibilities & impact

Plan and manage all domestic and international travel for both Co-Founders, including flights, accommodation, ground transportation, and visa requirements
Develop detailed travel itineraries and movement plans, coordinating with event hosts, partner organisations, and Malala Fund teams
Manage travel budgets and process expense reconciliation in coordination with Finance
Maintain a centralised travel calendar and ensure all stakeholders have timely access to itinerary information
Serve as the primary point of contact for security coordination, liaising with contracted security providers, local law enforcement, and venue security teams
Conduct or commission advanced security assessments for all Co-Founder travel and public appearances
Develop and maintain security protocols, emergency response plans, and communication trees for Co-Founder travel
Brief Co-Founders and accompanying staff on security procedures, contingency plans, and local risk environments
Own and project-manage the end-to-end briefing book development process for all Co-Founder travel, meetings and engagements, including developing workback plans, setting deadlines, and coordinating inputs from across Malala Fund teams
Hold the pen on trip-specific and engagement-specific briefing packs, ensuring each contains comprehensive background, talking points, logistical details, security protocols and stakeholder profiles
Conduct advance trips where required to assess venues, security arrangements, and logistical feasibility
Manage relationships with travel management companies, airlines, hotels, and transportation providers

Requirements

What you’ll need

4–7 years of experience in travel management, logistics, event coordination, or security operations
Demonstrated experience coordinating complex, multi-country travel itineraries for senior executives or public figures
Strong project management skills with experience developing workback plans, managing multiple workstreams, and coordinating cross-functional inputs to tight deadlines
Excellent written skills with the ability to compile, edit, and format professional briefing books and meeting packs
Working knowledge of security risk management, duty-of-care frameworks, and personal security protocols
Highly organised with exceptional attention to detail and the ability to manage competing priorities under time pressure
Strong interpersonal skills and ability to build relationships with diverse stakeholders including security providers, government liaison officers, and event organisers
Proficiency in travel booking systems, expense management platforms, and MS Office / Google Workspace
Formal training or certification in security management (e.g. HEAT, CSMP or equivalent) (nice to have)
Experience in close protection coordination or working alongside close protection teams (nice to have)
Experience with visa and diplomatic clearance processes for high-profile individuals (nice to have)
Fluency in Urdu or Pashto (nice to have)
Ability to take photographs and a basic understanding of collecting content for social media (nice to have)

Benefits

Comp & perks

Health insurance
Professional development opportunities
Paid time off
Flexible work arrangements

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

travel managementlogistics coordinationevent coordinationsecurity operationsproject managementsecurity risk managementduty-of-care frameworksbriefing book developmentvisa processescontent collection

Soft Skills

strong interpersonal skillshighly organisedattention to detailability to manage competing prioritiesexcellent written skills

Certifications

HEATCSMP