Director/Sr. Director, Corporate Events
Kong Inc.
Open Source
Events Coordinator
MagicSchool AI
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $65,000 - $85,000 per year
Job Level
Mid-LevelSenior
About the role
- Manage logistics for national and regional events, including registration, shipping, AV, catering, travel, and booth coordination.
- Coordinate vendor relationships, order materials, and manage event shipping timelines and tracking.
- Maintain event inventories (booth assets, collateral, swag) and ensure materials arrive on time and in pristine condition.
- Support onsite execution: setup, breakdown, vendor check-ins, and attendee experience.
- Assist with post-event wrap-up: lead capture processing, reporting support, and invoice reconciliation.
- Maintain the event calendar, ensuring deadlines and milestones are up to date.
- Track all event assets, shipping numbers, and invoices in Asana/Notion.
- Support cross-functional communication with creative, sales, and operations teams.
- Provide administrative and coordination support to Specialists and Managers to ensure efficient event workflows.
- Update Asana/Notion project boards, calendars, and internal tracking docs in real time.
Requirements
- 1–3 years in event coordination, marketing operations, or project support.
- Strong organizational and time-management skills; thrives in fast-moving environments.
- Exceptionally strong organizational and time-management skills; thrives in high-volume, fast-moving environments.
- Comfortable juggling multiple deadlines and priorities with precision.
- Proficiency in Google Workspace and project management tools (Asana, Notion, etc.).
- Excellent communication and vendor management skills.
- Bonus: Experience supporting B2B or EdTech events.
Benefits
- Unlimited time off to empower our employees to manage their work-life balance.
- Choice of employer-paid health insurance plans.
- Dental and vision offered at very low premiums.
- Generous stock options, vested over 4 years.
- 401k match & monthly wellness stipend.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
event coordinationlogistics managementvendor managementlead capture processinginvoice reconciliationproject supportshipping managementinventory managementreporting supportdeadline management
Soft skills
organizational skillstime-management skillscommunication skillsmulti-taskingattention to detailproblem-solvingcollaborationadaptabilitycustomer serviceteam support
