magentIQ

Virtual Executive Assistant

magentIQ

full-time

Posted on:

Location Type: Remote

Location: Philippines

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About the role

  • Manage executive calendars across multiple time zones, ensuring accuracy and prioritization
  • Schedule internal and external meetings and coordinate availability across stakeholders
  • Monitor and organize inboxes, flag priority messages, and draft responses when needed
  • Ensure timely follow-ups on emails, tasks, and action items
  • Maintain and update CRM systems, ensuring accurate contact records, activity logs, and pipeline tracking
  • Provide CRM update and support by ensuring the CRM is consistently up to date, including tracking notes, engagement history, and pursuit details for sales and nurturing activities
  • Generate CRM reports and assist leadership with data insights and follow-ups
  • Assist executives in preparing thoughtful, personalized follow-up communications with partners, clients, and prospects
  • Prepare meeting agendas and track deliverables and next steps
  • Assist with documentation and internal communication coordination
  • Support vendor coordination, scheduling logistics, and event arrangements as required
  • Assist with travel coordination when needed
  • Track executive priorities, deadlines, and commitments
  • Maintain organized records, files, and workflow systems

Requirements

  • 4+ years of experience as a Virtual Executive Assistant supporting Top-Tier C-Level Executives
  • Strong calendar, email, and administrative management skills
  • Experience using CRM platforms (HubSpot preferred, or similar systems)
  • Excellent written and verbal English communication skills
  • Strong research, synthesis, and business writing skills
  • High attention to detail and strong critical thinking ability
  • Proven ability to multitask, prioritize, and meet deadlines
  • Tech-savvy and comfortable using productivity tools (Google Workspace, Microsoft Office, etc.)
Benefits
  • Enjoy remote flexibility and a results-driven work culture
  • Build strong organizational systems that drive real business impact
  • Work directly with executives and gain exposure to strategic operations
  • Be part of a collaborative global environment that values efficiency and initiative
  • Grow your career in executive support, operations, or business management
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementemail managementadministrative managementCRM platformsdata insightsreport generationbusiness writingmultitaskingprioritizationattention to detail
Soft Skills
communication skillscritical thinkingorganizational skillsresearch skillssynthesis skills