LyondellBasell

Executive Assistant

LyondellBasell

full-time

Posted on:

Location Type: Office

Location: Rotterdam • Netherlands

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About the role

  • Coordinate and execute operational, administrative support for the CEO and the Leadership Team
  • Meeting and travel management, organizing events of varying size and participants
  • Assistance in people management
  • Be a gatekeeper for live projects of various kinds
  • Handle service invoices through the Purchase to Pay process in SAP and coordinate with Accounts Payable
  • Responsible for the general order, cleanliness and appearance of the office building
  • Coordinate and monitor office-related services to ensure a safe, tidy and well-functioning work environment
  • Be the primary point of contact for the external facilities management service provider
  • Handle office-related purchasing and ordering, identifying facility-related issues
  • Follow up on actions and escalates where needed
  • Support continuous improvement of office and facility services
  • Lead and support a small team as the organization continues to grow.

Requirements

  • Experienced user of Microsoft Office 365, that tackles Word, Excel, Outlook, SharePoint, Teams
  • Strong personality, autonomous and able to work independently but also in a team
  • A self-starter, able to initiate administrative improvements with limited guidance from supervisor
  • Well-honed organizational skills—manages workflow & projects effectively and timely
  • Able to manage & prioritize multiple projects
  • Confident in managing and developing a small team as well as contacting counterparts at political/minister level
  • Needs to be precise and have eye for detail
  • Excellent interpersonal skills; able to communicate and coordinate workflow assertively and diplomatically at all levels of the organization
  • Bachelor degree preferred, or equivalent experience
  • Minimum of 5-10 years working experience in same or similar role in an international environment
  • Fluent in English both written as oral, and other European languages are preferred.
Benefits
  • We offer an environment where we encourage personal and professional growth and where you will be rewarded for your performance and results.
  • Possibility to work with specialists on all fields to develop innovative solutions and to extend your national and international network.
  • Competitive salary package.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
Microsoft Office 365WordExcelOutlookSharePointTeamsPurchase to Pay processSAP
Soft Skills
organizational skillsteam managementindependent workself-starterworkflow managementproject prioritizationattention to detailinterpersonal skillscommunication skillsdiplomacy
Certifications
Bachelor degree