LUXASIA

Account Payable

LUXASIA

full-time

Posted on:

Location Type: Hybrid

Location: Jakarta • Indonesia

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About the role

  • Verify the completeness of the invoice.
  • Determine the applicable WHT rate. Write it down the WHT code on the invoice as a guide for COE when posting the invoice.
  • Distribute the invoices to brand admins for scanning and uploading to Esker.
  • Summarize all invoice distributions, including the vendor receipt date, the date sent to the brand, and the date returned from the brand.
  • Consolidate the review results from the brands into one report at the end of the month.
  • Monitor the approval process for advance/urgent/deposit payments.
  • Follow the process until the payment is released by the bank and ensure COE provides the payment proof to the brand.
  • Follow up the document’s settlements, AP posting and clearing for the Advance/Urgent/Deposit Payment.
  • Collect all hardcopy invoices to be processed for payment.
  • Complete the payment file with the applicable tax codes and Syrus code.
  • Extract the AP Aging report from SAP, review the accuracy of the captured data, and ensure all necessary clearing items have been fully resolved.
  • Perform reconciliation between GL payable tax and payment records.
  • Work with the brand team on tax reconciliation for product seeding, including influencer names involved in seeding.
  • Create billing IDs for payments.
  • Perform clearing for WHT payments.
  • Upload COR & DGT to the Tax Portal.
  • Compare the received tax invoice documents with the prepopulated tax invoices in CORETAX and validate the received tax invoices.
  • Input VAT to CORETAX.
  • Post for VAT on services (PPNJLN).
  • Create billing ID.
  • Perform clearing for VAT.
  • Perform postings for GL-related transactions (e.g., auto debits from telco, intercompany transfers, loans, and bank charges).
  • Prepare the bank reconciliation report.
  • Work closely with COE and follow up on the postings that need to be completed by COE.
  • Prepare and obtain approval for all underlying documents that need to be submitted to the bank (SiModis/Declaration Letter).
  • Upload all underlying documents to HSBCNet and send the hardcopy to bank.
  • Conduct a call back to the vendor, complete the callback form, and provide it to the brand for uploading to Esker.
  • Perform preliminary check for new vendor before registering to esker.

Requirements

  • Bachelor's degree in Accounting, Finance, or related field.
  • Min. 2 years of experience in Accounting, Tax, Finance, specifically Account Payable.
  • Understanding of core Accounting, Tax, Finance principles, supporting effective financial operations.
  • Proficient working with Microsoft Excel for data management and basic reporting.
  • Knowledge on SAP is preferable.
  • Detailed oriented, high willingness to learn, and adapting quickly.
  • Willing to perform WFO at Prudential Tower, Sudirman.
  • Able to join ASAP

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice verificationWHT code determinationAP postingtax reconciliationdata managementfinancial reportingGL reconciliationpayment processingbilling ID creationVAT posting
Soft skills
detail-orientedwillingness to learnadaptabilitycommunicationcollaboration