Lower Manhattan Cultural Council (LMCC)

Administrative Assistant

• Create and maintain comprehensive department records, including electronic files, calendars, databases, and other administrative systems, ensuring all information is organized, up to date, and accessible.
• Serve as a primary contact for general and program-related inquiries from artists, program participants, and external partners, directing questions appropriately and providing timely information.
• Assist the team with processing expense requests, tracking invoices, and ensuring financial documentation is accurate and submitted on time.
• Schedule and coordinate departmental meetings, prepare agendas, take notes, and distribute meeting materials as needed.
• Support with calendar management and scheduling appointments as well as maintaining all department and programmatic calendars and documentation.
• Provide direct administrative support for various projects and programs, which may include preparing materials, planning and coordinating activities for program participants, coordinating travel, purchasing supplies, or assisting with event setup.
• Work with Artistic Programs and Development staff to maintain data entry cleanliness, analyze information, and generate reports.
• Track and manage Manhattan Arts Grants compliance and communications with grantees.
• Work with the Operations and Finance departments to issue and track artist contracts and payments for program participants and jurors.
• Support the full lifecycle of the grant application and selection process.
• Collaborate with Marketing & Communications staff to promote grantee events and application cycle outreach campaigns, and support the annual public announcement.
• Provide logistical, administrative, and on the ground event support for departmental or organization-wide events, such as artist gatherings, public programs, and the annual gala.

Artist Programs Administrative Assistant

Manager

• Serve as a key system-oriented project lead in a high-impact development department.
• Act as a project manager and strategic partner to support the execution of fundraising activities across Institutional and Individual priorities.
• Responsible for managing the grants calendar, contributing directly to the drafting of proposals and reports, and tracking deadlines across all income streams.
• Oversee the full lifecycle of institutional support, from initial research and tracking deadlines to the final submission of proposals and reports.
• Coordinate cross-departmentally with Program and Finance teams to gather necessary data, budgets, and project updates in a timely manner.
• Draft and edit compelling grant narratives, LOIs, and stewardship reports.
• Ensure all grant-related requirements are met, including credit line fulfillment, final reporting, crediting, and project tracking.
• Proactively manage and build the organization’s prospect list, identifying new foundations and corporations using research tools.
• Serve as the central project manager for the Development department, maintaining the comprehensive master calendar for all institutional grants, individual appeals, and special events with an eye toward improving coordination and efficiency.
• Work with the Development Assistant to maintain CRM (Salesforce); support gift processing, acknowledgment workflows, and data hygiene.
• Act as a bridge between Development and other departments (Programs, Finance, Communications) to ensure a cohesive flow of information.
• Support the execution of cultivation & institutional events, including LMCC’s annual Gala, through on-site assistance and event lead up as needed.

Senior Development Manager

Director

• In partnership with executive leadership, develop and implement an integrated fundraising plan to grow individual giving.
• Oversee donor communications, acknowledgments, and stewardship strategies.
• In collaboration with the Director of Institutional Giving, project, manage, and re-forecast the annual development department budget.
• Directly supervise the Development Assistant and development interns, providing mentorship and support to ensure team success.
• Supervise Independent Contractors (as needed).
• Work closely with the President, Board, and other senior leaders to align development strategies with organizational goals.
• Develop strategies to foster meaningful, long-term relationships with individual donors, including major gifts.
• Lead the planning, production, and execution of the annual gala and other large-scale fundraising events.
• Coordinate all event logistics for cultivation events, including sponsor relations, venue, entertainment, and auctions.
• Lead the sales strategy for gala and other cultivation events including collaborating closely with the Board of Directors and event committees to secure high-level event sponsorships.
• Plan and execute special cultivation events to engage current and prospective donors.
• Collaborate with program staff to align funding priorities with organizational needs and goals.
• Oversee donor data management, ensuring accurate records in the CRM/database.
• Generate reports on fundraising progress and regularly present updates to leadership and the Board.

Artist Programs Administrative Assistant

Senior Development Manager

Director of Individual Giving