Artist Programs Administrative Assistant

Lower Manhattan Cultural Council (LMCC)

Administrative Assistant supporting Artistic Programs at Lower Manhattan Cultural Council. Responsible for coordination, communication, and various administrative tasks within the artistic programming team.

Posted 7/1/2026full-timeNew York City • New York • 🇺🇸 United StatesJuniorMid-Level💰 $45,500 per yearWebsite

About the role

Key responsibilities & impact

Create and maintain comprehensive department records, including electronic files, calendars, databases, and other administrative systems, ensuring all information is organized, up to date, and accessible.
Serve as a primary contact for general and program-related inquiries from artists, program participants, and external partners, directing questions appropriately and providing timely information.
Assist the team with processing expense requests, tracking invoices, and ensuring financial documentation is accurate and submitted on time.
Schedule and coordinate departmental meetings, prepare agendas, take notes, and distribute meeting materials as needed.
Support with calendar management and scheduling appointments as well as maintaining all department and programmatic calendars and documentation.
Provide direct administrative support for various projects and programs, which may include preparing materials, planning and coordinating activities for program participants, coordinating travel, purchasing supplies, or assisting with event setup.
Work with Artistic Programs and Development staff to maintain data entry cleanliness, analyze information, and generate reports.
Track and manage Manhattan Arts Grants compliance and communications with grantees.
Work with the Operations and Finance departments to issue and track artist contracts and payments for program participants and jurors.
Support the full lifecycle of the grant application and selection process.
Collaborate with Marketing & Communications staff to promote grantee events and application cycle outreach campaigns, and support the annual public announcement.
Provide logistical, administrative, and on the ground event support for departmental or organization-wide events, such as artist gatherings, public programs, and the annual gala.

Requirements

What you’ll need

Bachelor's Degree or equivalent work experience.
1–2 years of experience in arts administration is preferred.
Familiarity with grantmaking preferred.
Proficiency in Microsoft Office, Submittable, and Asana.
Familiarity with Eventbrite and Salesforce is preferred.
Excellent organizational, written, and verbal communication skills, and comfort managing budgets.
Background in project management preferred.
Spanish or Mandarin language skills preferred.

Benefits

Comp & perks

Dental insurance
Health insurance
Vision insurance
Four (4) weeks of paid time off
Fifteen (15) paid holidays inclusive of closing the office between Christmas and New Year's Day

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Record ManagementData EntryBudget ManagementExpense ProcessingReport Generation

Soft Skills

Organizational SkillsWritten CommunicationVerbal Communication

Certifications

Bachelor's Degree