LoopMe

Office Manager – Executive Assistant

LoopMe

full-time

Posted on:

Location Type: Hybrid

Location: New York City • New York • United States

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About the role

  • **Key Responsibilities**
  • **Office Management**
  • - Oversee day-to-day operations of the NYC office, ensuring a welcoming, organized, and efficient workplace
  • - Coordinate office logistics including onboarding, off-boarding, and in-office events
  • - Manage office vendors, supplies, facilities needs, and service contracts
  • - Partner with People Ops and leadership to support a positive office culture and employee experience
  • - Serve as the primary point of contact for office-related questions and needs
  • - Partner closely with the IT team to support employee equipment needs, including laptops, peripherals, and office technology
  • - Assist with new hire equipment setup, troubleshooting, and coordination of replacements or upgrades
  • - Help manage office technology inventory and ensure conference rooms and shared equipment are functioning properly
  • - Serve as the on-site point of contact for IT-related issues in the NYC office
  • **Executive & Leadership Support**
  • - Provide administrative and operational support to the **Senior Leadership Team in New York**, including complex calendar management, scheduling, and meeting coordination
  • - Coordinate leadership meetings, offsites, and in-office leadership events
  • - Manage travel arrangements, expense reports, and ad-hoc requests for senior leaders
  • - Prepare meeting materials, agendas, and follow-ups as needed
  • - Act as a trusted liaison and gatekeeper, handling sensitive and confidential information with discretion

Requirements

  • **You’ll have**
  • - 3+ years of experience as an Office Manager, Executive Assistant, or similar role
  • - Experience supporting senior leadership teams in a fast-paced environment
  • - Strong organizational skills with exceptional attention to detail
  • - Ability to prioritize, multitask, and adapt to changing business needs
  • - Professional, polished communication skills (written and verbal)
  • - High level of discretion, trustworthiness, and emotional intelligence
  • - Proficiency in Google Workspace (Calendar, Docs, Sheets) and comfort learning new tools
  • - Positive, solution-oriented mindset with a “no task too small” attitude
Benefits
  • **What we can offer**
  • - Hybrid working; meaning you’ll spend Tues - Thurs in our Union Square/New York office
  • - Self-Managed Vacation policy (no max on annual leave!)
  • - 1 month work-from-anywhere
  • - Healthcare
  • - 401k
  • - Summer Fridays!
  • - LoopMe Gives Back; we have a committed and active CSR team who organise regular events to hold up our pillars of Learning, Charity, Wellbeing, Responsibility and Sustainability
  • We’ll set you up for success, providing training and career development

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
office managementcalendar managementschedulingmeeting coordinationtravel arrangementsexpense reportsequipment setupinventory managementtroubleshooting
Soft skills
organizational skillsattention to detailprioritizationmultitaskingadaptabilitycommunication skillsdiscretiontrustworthinessemotional intelligencesolution-oriented mindset