LoadUp

Executive Assistant

LoadUp

full-time

Posted on:

Location Type: Hybrid

Location: LoadUp Corporate Headquarters • United States

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About the role

  • Provide high-level administrative assistance to the Executive team and Directors.
  • Manage complex calendars, arrange travel, and coordinate accommodations.
  • Draft high-stakes letters, memos, reports, and invoices.
  • Attend meetings on behalf of executives to record minutes and track action items.
  • Screen incoming communications, summarizing content and prioritizing what needs immediate attention.
  • Oversee daily office operations, from vendor management to supply ordering.
  • Act as the primary point of contact for facilities management, ensuring a clean and efficient workspace.
  • Own the "First Impression"—managing mail, package deliveries, and courier services.
  • Support the People Team with new hire onboarding, ensuring equipment and access are ready on Day 1.
  • Track and report on office-related budgets and expenses.

Requirements

  • 4+ years of high-level administrative or executive support experience.
  • Extremely proficient in Microsoft Office Suite, Google Workspace, and Slack.
  • Able to type a minimum of 50 WPM and learn new software quickly.
  • Superior verbal and written communication skills across all channels (email, phone, text).
  • The ability to remain calm and function well in a high-paced, high-stakes environment.
  • Must be comfortable sitting for long periods and able to lift up to 50 lbs (handling office deliveries/supplies).
Benefits
  • 401(k) with 5% Company Match
  • Flexible Spending Account (FSA)
  • Health Savings Account (HSA)
  • Monthly Stipends & Recognitions
  • Medical, Dental, Vision, Life
  • Employee Referral Program
  • PTO, Sick Days & Parental Leave
  • Growth & Development
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementtravel coordinationdrafting reportsminute takingbudget trackingtyping (50 WPM)vendor managementonboarding support
Soft Skills
communication skillsorganizational skillsability to prioritizecalm under pressureattention to detail