FP&A, AP Specialist
Paychex
Senior Accounts Payable Specialist
Little Sprouts, LLC
full-time
Posted on:
Location: Massachusetts • 🇺🇸 United States
Visit company websiteJob Level
Senior
About the role
- Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
- Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
- AMEX CC documentation, approvals, tracking, and audit of expenses.
- Assist AP Lead with preparations of monthly insurance invoices.
- Assist AP Lead with Open Payables Report and submit to Accounting Manager for approval before processing weekly Check/ACH runs.
- Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
- File paid invoices weekly with check copies and supporting documentation upon completion of check runs
- Regularly monitor vendor accounts to ensure payments are current.
- Maintain current W-9 information for all active vendors.
- Respond to/resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
- Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
- Sort and distribute incoming mail.
- Process monthly WB Mason and/or Amazon orders for the Home Office.
Requirements
- 3-5 years or more of accounts payable experience.
- Excellent verbal communication skills required for communicating issues and providing concise, thoughtful updates to senior management.
- Excellent people, team building, and leadership skills.
- Proficient in Microsoft Excel.
- Solid technical, analytical, and problem-solving skills.
- Must be detail-oriented with strong organizational skills.
- Ability to work in a high-volume environment.
- Ability to maintain a high level of confidentiality and professionalism
