Little Sprouts, LLC

Bookkeeper

• Collaborate with payroll team to ensure accurate and timely payroll processing, including but not limited to the correct calculation and application of payroll taxes.
• Monitor changes in federal, state, and local tax laws and regulations, ensuring payroll systems and pay codes remain compliant.
• Reconcile payroll tax liabilities and proactively resolve discrepancies or issues related to payroll tax filings.
• Respond to tax agency notices and inquiries, investigating and resolving any discrepancies in a timely manner.
• Assist with quarter-end and year-end payroll activities, including the preparation and distribution of W-2 forms.
• Support internal and external audits by providing necessary documentation and ensuring compliance with payroll-related policies and procedures.
• Maintain compliance with employee withholding forms (W-4) and provide education to employees on updates and changes.
• Identify opportunities for process improvement and contribute to the implementation of best practices in payroll tax administration.
• Provide support with daily payroll operations, including tasks related to pay cycles such as reviewing and correcting timecards, populating timecard data, and assisting with general payroll-related activities.
• Serve as a backup for payroll processing to ensure continuity of operations.
• Other job-related duties or tasks as assigned. Babilou Family is a team-orientated company where our employees are expected to perform any duty required to advance the mission of the association, regardless of whether the duty is listed in any specific job description.
• *The preceding responsibilities will be prioritized based on the current needs of the business.*

Payroll – Tax Specialist

Marketing

• Develop and execute integrated digital marketing campaigns across paid search, social, email, and web.
• Manage the company website to ensure it is optimized for user experience, SEO, and lead conversion.
• Oversee social media strategy and paid media efforts to build brand awareness and engagement.
• Analyze campaign performance and optimize based on KPIs such as CPL, CTR, and conversion rates.
• Collaborate with content creators and designers to produce compelling digital assets.
• Partner with sales and operations to align marketing efforts with enrollment goals.
• Create and manage sales enablement tools and content libraries.
• Develop and execute lead nurturing strategies to move prospects through the funnel.
• Serve as a strategic advisor to school leaders, helping them build and execute local marketing plans.
• Create school-level marketing playbooks and toolkits to drive enrollment and community engagement.
• Provide coaching and support to ensure consistent brand messaging and execution at the local level.
• Manage relationships with digital marketing agencies and performance vendors.
• Oversee campaign budgets and ensure efficient use of resources.
• Monitor and report on ROI, providing actionable insights to improve performance.

Senior Marketing Manager

• Collaborate with payroll team to ensure accurate and timely payroll processing, including but not limited to the correct calculation and application of payroll taxes.
• Monitor changes in federal, state, and local tax laws and regulations, ensuring payroll systems and pay codes remain compliant.
• Reconcile payroll tax liabilities and proactively resolve discrepancies or issues related to payroll tax filings.
• Respond to tax agency notices and inquiries, investigating and resolving any discrepancies in a timely manner.
• Assist with quarter-end and year-end payroll activities, including the preparation and distribution of W-2 forms.
• Support internal and external audits by providing necessary documentation and ensuring compliance with payroll-related policies and procedures.
• Maintain compliance with employee withholding forms (W-4) and provide education to employees on updates and changes.
• Identify opportunities for process improvement and contribute to the implementation of best practices in payroll tax administration.
• Provide support with daily payroll operations, including tasks related to pay cycles such as reviewing and correcting timecards, populating timecard data, and assisting with general payroll-related activities.
• Serve as a backup for payroll processing to ensure continuity of operations.

Part-Time Payroll Tax Specialist

Accountant

• Assist in the preparation, reviewing, and analysis of the financial statements in a timely and accurate fashion on a monthly and annual basis in a fast paced environment with strict deadlines
• Knowledge of financial statement preparation including profit & loss statement, balance sheet and statement of cash flows according to GAAP
• Maintain prepaid expenses schedule and amortize expenses accurately over the relevant periods
• Calculate and record monthly accruals for various expenses, ensuring compliance with accounting standards and company policies
• Participate in the annual audit, annual tax filings, and annual personal property tax filing processes
• Participate in monthly flux analysis
• Creating reports and updates based on data analysis in Microsoft Dynamics
• Assisting with development, implementation, and review of fiscal policies and memos
• Assist in special projects, including but not limited to IT initiatives and process improvements, to support the company’s growth
• Interacts with management from within and outside of the accounting department to respond in an accurate and timely fashion to inquiries related to the group’s activities

Junior Accountant

Manager

• Supervise multiple centers and provide leadership and coaching to Executive Directors.
• Ensure and enforce child-to-teacher ratio compliance, safety, education regulations, and company policies.
• Prepare schools for licensure visits and communicate with licensors; ensure monthly fire drills and inspections are completed.
• Administer the Company's 360 Quality Audit and review cleaning and facilities checklists.
• Oversee day-to-day business operations, resource allocation, classroom supplies, and support school ratios.
• Lead licensing, furnishing, opening, hiring, and training for school growth and acquisitions.
• Supervise regional and school budgets, support EDs in projections, meet EBITDA and revenue goals, and manage financial reporting and expenses.
• Support regional and school marketing outreach, enrollment, and staffing; conduct weekly enrollment calls and collaborate with Sales and Marketing.
• Develop and sustain staff succession plans, complete annual performance appraisals with EDs, and implement retention and onboarding strategies.
• Plan and conduct monthly ED and AD meetings, attend leadership meetings, pursue staff professional development, and model outstanding leadership.

Regional Manager

• Manages online presence through owned and unowned channels
• Manage the company’s website, ensuring it is engaging, informative, and optimized for conversions
• Oversee social media strategy, engagement, and paid advertising efforts to build a strong online presence
• Oversee the planning, execution, and analysis of marketing campaigns across various channels (digital, social media, email, etc.)
• Track and analyze key performance indicators (KPIs) to measure the success of marketing efforts and optimize strategies
• Working closely with sales, operations, and other teams to ensure alignment, cohesive messaging, and that marketing efforts align with sales goals
• Create sales enablement collateral and manage a content library that aligns with the sales process
• Partner with the sales team to create targeted campaigns that increase inquiries and enrollments
• Oversee digital marketing efforts, including SEO, PPC, social media, email marketing, and website optimization to attract new leads
• Oversee lead nurturing strategy, developing content and campaigns to nurture leads through the sales funnel
• Manage performance agency relationships, optimize, and report on performance of digital advertising campaigns
• Manage digital marketing agency relationships, coordinating with marketing team members on content creation
• Monitor and analyze marketing performance metrics, using data to optimize campaigns and improve ROI

• Manage and maintain a centralized lease database, ensuring all terms, deadlines, and obligations are tracked and met.
• Oversee renewals, extensions, terminations, and rent escalations for the existing portfolio.
• Monitor lease compliance and coordinate with internal teams to address obligations and deadlines.
• Prepare and maintain standard reporting tools to provide visibility to senior leadership.
• Serve as primary point of contact for landlords, brokers and property managers.
• Manage day-to-day landlord communications, resolving lease-related issues in a timely manner.
• Support negotiations for renewals and amendments in partnership with legal, finance and facilities.
• Leverage your network of brokerage and landlord relationships to identify new sites that might be of interest based on our site selection criteria
• Track occupancy costs, analyze trends, and provide recommendations for cost savings.
• Prepare comparative analyses to support decision-making on lease actions.
• Support relocations, consolidations of existing sites, and new site growth analysis as needed.
• Partner with operations, facilities, and finance to ensure alignment on real estate needs.
• Provide lease-related input on capital projects and facilities planning.
• Assist in the development of long-term portfolio strategies, including our M&A team and overall growth of new schools

Leasing Manager – Multi-Site Portfolio

Accounts Payable

• Review invoices and check requests for accuracy, legitimacy, coding, supporting documentation and proper authorization before processing.
• Enter invoices and check requests daily into Stampli and Microsoft Dynamics 365 accounts payable module promptly, ensuring proper allocation to cost centers.
• AMEX CC documentation, approvals, tracking, and audit of expenses.
• Assist AP Lead with preparations of monthly insurance invoices.
• Assist AP Lead with Open Payables Report and submit to Accounting Manager for approval before processing weekly Check/ACH runs.
• Assist AP Lead with Check/ACH runs, match invoices to checks, obtain signatures, and distribute/mail vendor checks.
• File paid invoices weekly with check copies and supporting documentation upon completion of check runs
• Regularly monitor vendor accounts to ensure payments are current.
• Maintain current W-9 information for all active vendors.
• Respond to/resolve all vendor inquiries such as payment status of invoices, unpaid invoices, unapplied credits, and invoice discrepancies.
• Maintain vendor information in Microsoft Dynamics 365, entering new vendors and updating active vendors
• Sort and distribute incoming mail.
• Process monthly WB Mason and/or Amazon orders for the Home Office.

Payroll – Tax Specialist

Senior Marketing Manager

Part-Time Payroll Tax Specialist

Junior Accountant

Regional Manager

Senior Marketing Manager

Leasing Manager – Multi-Site Portfolio

Senior Accounts Payable Specialist