Operations Coordinator
Lincoln Property Company
full-time
Posted on:
Location Type: Office
Location: Charlotte • North Carolina • United States
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Salary
💰 $65,000 - $75,000 per year
About the role
- Handles administrative needs for Operations Director including but not limited to: emails, filing, faxing, copying, mail, expense reports, client directories, and overnight packages
- Organizes and executes special projects as needed
- Maintains Operations files and records
- Assists Managers with administrative and tracking support for special and capital projects
- Administers engineer department’s vacation schedule
- Maintains Department’s computer files for accuracy
- Creates and maintains distribution lists for employee/manager communications
- Creates summary for Leadership Team’s monthly corporate expenses (expense reports)
- Manages the distribution of new property Short Form Contacts and the reviews process of Short Form Contracts
- Processes and tracks project invoice payments
- Review New Vendor requests
- Manage Compliance of certificate of insurance requirements for vendors and third-party tenants
- Receive and process mail
- Maintains vendor/employee contact lists
- Develops and maintains effective working relationships with client leadership team, operational teams, landlords and tenants – with the overall objective of enhancing the business relationship with Atrium Health System;
- Establishes/maintains standardization and consistency with Facility Management practices across account for project management process, ensuring that LPC and Atrium Health System Policies and Procedures are being followed;
- Document/Track Break Fix & Capital OSRs as wells Task Orders for LPC managed projects, ensuring accuracy, approval, payment and etc. through duration of projects. approved, paid, and closed in a timely manner. Maintain Project Pipeline for Reporting Purposes.
- Assist with the Onboarding for New Employees (System Access Internally and with the Client)
- Coordinate other company and client initiatives upon request
Requirements
- 3-5 years of relevant experience.
- Two to four year degree preferred.
- Proficient in Microsoft Office Suite (Excel, PPT, Word and Outlook)
- Detail oriented, strong interpersonal, organizational, and typing skills
- Understanding of property management preferred.
- Ability to multi-task, prioritize and be self sufficient.
- Must be customer orientated, professional and courteous with excellent phone etiquette.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportexpense reportingproject managementvendor managementdocument trackingdata entryrecord maintenanceonboardinginvoice processingcompliance management
Soft Skills
detail orientedinterpersonal skillsorganizational skillstyping skillsmulti-taskingprioritizationcustomer orientationprofessionalismcourtesyphone etiquette