Light Night Leeds

Executive, Administrative Assistant

Light Night Leeds

full-time

Posted on:

Location Type: Hybrid

Location: Claryville • New York • United States

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Salary

💰 $58,000 - $62,000 per year

About the role

  • Provide high-level administrative support to the CEO.
  • Manage the CEO’s complex professional calendar and all aspects of travel management.
  • Act as a gatekeeper and liaison for the CEO’s engagements.
  • Serve as the primary administrative point of contact for the Board of Directors.
  • Coordinate committee meetings, manage the onboarding process for new members, and handle board meeting preparation.
  • Capture and distribute accurate minutes for all board and committee sessions.
  • Lead the planning and execution of a variety of organizational events.
  • Maintain the organization’s annual master calendar.
  • Manage logistics for All-Staff meetings and retreats.
  • Provide a professional presence at the front desk on-site.

Requirements

  • Associate or Bachelor’s degree preferred, or equivalent professional experience.
  • 3+ years of experience in an executive support or office management role, ideally within a non-profit or hospitality setting.
  • Proficiency in Google Workspace and Microsoft Office (specifically Outlook for calendar management).
  • Experience with digital filing systems and basic financial/PO tracking.
  • Proficient in integrating AI into workflow.
  • Exceptional writing and editing skills; ability to produce professional, board-ready meeting minutes and staff-wide announcements.
  • A "project management" mindset with the ability to juggle event planning, executive needs, and front-desk duties simultaneously.
  • Ability to interact with high-level board members, donors, and seasonal staff with equal professionalism and warmth.
  • Ability to work on-site 2-3 days per week (including Monday/Tuesday) with occasional flexibility for evening and/or weekend and board meetings.
Benefits
  • generous benefits 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementdigital filing systemsfinancial trackingevent planningwriting skillsediting skillsAI integration
Soft Skills
professionalismcommunicationorganizational skillsinterpersonal skillsproject management mindsetwarmth
Certifications
Associate degreeBachelor's degree