Light Night Leeds

Administrative Assistant

• Provide high-level administrative support to the CEO.
• Manage the CEO’s complex professional calendar and all aspects of travel management.
• Act as a gatekeeper and liaison for the CEO’s engagements.
• Serve as the primary administrative point of contact for the Board of Directors.
• Coordinate committee meetings, manage the onboarding process for new members, and handle board meeting preparation.
• Capture and distribute accurate minutes for all board and committee sessions.
• Lead the planning and execution of a variety of organizational events.
• Maintain the organization’s annual master calendar.
• Manage logistics for All-Staff meetings and retreats.
• Provide a professional presence at the front desk on-site.

Executive, Administrative Assistant

Operations

• Provide administrative, technical, strategic, and project management support to power Frost Valley YMCA’s fundraising and stewardship efforts.
• Ensure donor data is accurate and accessible while overseeing the CRM and related software platforms.
• Maintain rigorous data standards, providing sophisticated reporting, and managing departmental workflows.
• Create and maintain clear data governance guidelines and procedures to ensure all donor information is accurate, organized, and consistently recorded across all systems.
• Build and refine processes for gift entry, acknowledgments, donor agreements, and pledges; partner with Finance and fundraisers for monthly reconciliation, revenue reporting, and tracking/invoicing outstanding pledges.
• Design and deliver reporting dashboards and performance metrics; analyze donor and revenue trends; prepare regular revenue forecasts to guide planning and goal-setting.
• Manage development software and platforms; coordinate wealth screenings and maintain accurate capacity ratings; prepare research briefs; manage donor pipeline and moves management reporting.
• Produce donor acknowledgment letters; manage donor recognition listings across platforms.
• Create, test, and maintain online donation forms, event registration pages, and surveys to ensure a seamless user experience and accurate data capture.
• Utilize project management to oversee departmental projects and track grant deliverables, timelines, compliance, and reporting dashboards.
• Maintain and evolve the Development Operations Manual (SOPs); monitor departmental expense budget and support annual revenue projections.
• Enable team members to leverage CRM functionality; implement best practices and provide ongoing training to ensure effective system use.
• Coordinate with Marketing on campaigns; manage guest lists and RSVP tracking for donor events.

Executive, Administrative Assistant

Assistant Director – Development Operations